Marketing Executive Assistant

Do you have an unwavering commitment to confidentiality and exceptional communication skills Are you a detail-oriented professional with outstanding organizational abilities and a passion for supporting executives If you answered yes we want to hear from you.

As an Executive Assistant you will be a proactive and motivated self-starter adept at working independently while prioritizing and anticipating the needs of the executive you support. You will serve as a crucial liaison between the executive and various internal and external stakeholders ensuring seamless communication and trust.

The ideal candidate will demonstrate a high level of integrity and discretion in handling sensitive information maintaining professionalism while interacting with leaders across the organization. You will be flexible quick-thinking and able to adapt to changing priorities while managing diverse responsibilities with precision and a keen attention to detail.

• Manage complex calendars coordinating and confirming meetings both internally and externally with a strong emphasis on confidentiality.
• Handle sensitive information with exceptional judgment discretion and confidentiality.
• Organize conference calls and meetings managing all related technology tools including A/V setup.
• Arrange travel and accommodations prepare and track expense reports and monitor budget vs. actuals.
• Prepare and distribute meeting agendas maintain distribution lists manage incoming and outgoing mail order office supplies and address office equipment issues.
• Collaborate in the planning development and implementation of team goals ensuring clear communication throughout the process.
• Research compile assimilate and prepare documents providing briefings to executives on key content.
• Lead and coordinate specific projects as directed by leadership ensuring effective communication with all stakeholders.
• Provide support at company events enhancing the experience for all participants.
• Prepare memos letters and other documents utilizing various software applications ensuring clarity and professionalism.
• Draft outlines and presentations for executives ensuring alignment with their communication style and objectives.

• 1-2 years of experience as an Executive Assistant with a strong focus on confidentiality and communication with executive leadership.
• Interest/passion in marketing creativity and a keen eye for detail.
• A proactive approach with excellent attention to detail ensuring high-quality support.
• A passion for supporting others while confidently taking ownership of initiatives when required.
• Superior communication and organizational skills facilitating effective interactions across all levels of the organization.
• Adaptability to handle unexpected challenges with composure and a positive attitude.
• Strong interpersonal skills capable of building relationships and earning trust with teams from junior to senior levels.
• Experience coordinating projects with cross-functional teams ensuring clear communication and collaboration.
• Ability to maintain focus on both the big picture and intricate details solving complex problems with keen instincts.
• Proven ability to meet deadlines in a fast-paced rapidly changing environment.
• A willingness to learn and grow embracing opportunities for improvement.
• High school diploma is required.
• Onsite attendance is mandatory.

Ready to join thousands of talented team members who are making the dream of home ownership possible for more Americans Its all happening on UWMs campus where our award-winning workplace packs plenty of perks and amenities that keep the atmosphere buzzing with energy and excitement.

Its no wonder that out of our six pillars People Are Our Greatest Asset is number one. Its at the very heart of how we treat each other our clients and our community. Whether its providing elite client service or continuously striving to improve our pillars provide a pathway to a more successful personal and professional life.

From the team member that holds a door open to the one that helps guide your career youll feel the encouragement and support on day one. No matter your race creed gender age sexual orientation and ethnicity youll be welcomed here. Accepted here. And empowered to Be You Here.

More reasons youll love working here include:

• Paid Time Off (PTO) after just 30 days
• Additional parental and maternity leave benefits after 12 months
• Adoption reimbursement program
• Paid volunteer hours
• Paid training and career development
• Medical dental vision and life insurance
• 401k with employer match
• Mortgage discount and area business discounts
• Free membership to our large state-of-the-art fitness center including exercise classes such as yoga and Zumba various sports leagues and a full-size basketball court
• Wellness area including an in-house primary-care physicians office full-time massage therapist and hair salon
• Gourmet cafeteria featuring homemade breakfast and lunch
• Convenience store featuring healthy grab-and-go snacks
• In-house Starbucks and Dunkin
• Indoor/outdoor café with Wi-Fi