Federal Work Study Event Assistant

Driven. Engaging. Innovative. Do these words motivate you If so then we want to talk with you. Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service. We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow. Apply here for your next career!

The Federal Work Study Event Assistant position provides hands-on support for event set-up and execution across multiple Academy events including the Spring Show and event dates are noted below; however the specific deinstallation and installation schedules for each event will be provided separately:

• Spring Show 2026: May 8th

• Commencement 2026: May 14th

This role offers practical experience in event planning and coordination as well as foundational arts administration. The student will assist with logistics setup guest services and on-site operations contributing to successful and engaging event experiences for the academic departments as well as industry guests and friends and families of Academy of Art students.

This position directly supports current students by contributing to some of the universitys most significant events featuring student artwork. The Spring Show is a premier exhibition that highlights outstanding student work and provides an opportunity for industry representatives to engage with emerging talent. Considerable effort is dedicated to ensuring the event effectively showcases student achievements. The Commencement ceremony marks the culmination of students academic journeys and celebrates their successful program position supports a Federal Work-Study students educational and vocational goals by providing hands-on experience in event planning and logistics while supporting high-impact campus events and developing transferable professional skills applicable to a variety of career paths. These skills include time management collaboration customer service and adaptability.

Responsibilities:

• Assist with planning and coordination of the Spring Show and Commencement

• Support event setup and breakdown (e.g. signage table set-up painting display installation)

• Help install and deinstall artwork under staff guidance

• Provide guest services including greeting industry and honored guests in addition to offering directional assistance

• Monitor event spaces to ensure safety organization and a positive visitor experience

• Assist with basic vendor logistics as needed

• Perform administrative tasks such as data entry inventory tracking and supply organization

• Capture basic event documentation (photos attendance counts) if requested

• Maintain clear communication with supervisor and team members throughout all phases of events

Qualifications:

• Current student not graduating in this years ceremony.

• Strong organizational skills and attention to detail

• Ability to work both independently and as part of a team

• Excellent interpersonal and customer service skills

• Willingness to perform physical tasks (e.g. lifting squatting standing for extended periods)

• Flexible availability to support event-based scheduling

• Interest in arts event planning or higher education operations

• Basic proficiency with common office tools (e.g. email spreadsheets word processing)

Location:

601 Brannan

Reports to:
Candice Rollerson Executive Director Academic Administrators

Pay Rate:
$19.18 per hour or approved rate for specific position

Application Deadline:
April 20 2026

Length of Employment:
Beginning April 27 2026

Work Schedule: Between 5 and 20 hours per week

Up to 20 hours/week*

*Federal Work Study work schedules may not conflict with the students class schedule.

Academy of Art University offers part-time employees paid sick leave.

Academy of Art University is an equal opportunity employer. All applicants will be considered regardless of age Aids or HIV positive status marital status domestic partnership medical condition or genetic characteristics race or national origin pregnancy religion sex gender identity gender or sexual orientation name change citizenship physical or mental disability veteran status or other status protected by federal state local or other law. Academy of Art University will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. Equal access to the hiring process services and employment is available to all persons. Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Department at .