Executive Coordinator, APM

KONE moves two billion people every day. As a global leader in the elevator and escalator industry we employ over 60000 driven professionals in more than 60 countries worldwide joined together by a shared purpose to shape the future of 2024 we had annual net sales of EUR 11.1 billion.

KONE has consistently been featured on Forbes list of Worlds Best Innovative Companies Worlds Best Employers & Worlds Largest Public KONE we believe in teamwork and a work culture where everyone can be who they are. This is exactly what makes us strong and successful.

Why this role

This role has responsibility to provide coordination and advanced administrative support to the APM Area Leaders in addition to oversight and coordination related to the KONE Area office in Singapore. The role will support APM leaders primarily those based in Singapore.

What will you be doing

Executive support

• Forward planning management and coordination of Area meetings and events in conjunction with EVP APM Leaders and global leaders
• Coordinates APM ACT and APM Leadership Meeting agendas summarizes action items and follows up actions post meetings may attend as needed
• Manage and support group meeting coordination across multiple time zones in conjunction with multiple business stakeholders
• Creates and maintains APM Team sites in conjunction with APM/Global Communications including update of distribution lists publishing news items and management of regular items such as announcements. Completes content review and update on annual basis.
• Supports Leaders to process invoices purchase orders and other cost management processes and activities
• Manages the corporate travel agency relationship coordinates addition and removal of traveler profiles in relevant systems manages vendor performance escalates nonperformance and communicates key changes to KONE travelers.
• Monitors reviews and approves standard expenditures to ensure that activities are conducted within established budgets and approvals.
• Prepare and collate Area presentation materials reports and any other assigned documentation including QBR agendas minutes and other documents
• Supports onboarding plans for new APM Leaders with respective managers and stakeholders
• Handles confidential information and maintains security of confidential company records and files.

Events Management

• Support planning and organization of onsite and offsite meetings for Customers Employees or other stakeholders including proactive planning of programmes and activities venues invitations transport meals invitations budget Purchase Orders and invoice management
• Supports leaders with organizing employee and customer events including Townhalls and virtual and physical meetings to ensure they run smoothly

Are you the one

• Strong communication skills verbal and written and ability to communicate effectively with senior stakeholders and employees in English.
• Degree holder with at least 10 years of related experience like administrative coordination or administrative management experience
• Advanced skills in Microsoft Products including Office Outlook Word Powerpoint Excel TEAMS and PowerBI would be an advantage.
• Highly organized strong attention to detail comfortable to manage across time zones and can understand how to prioritize based on business need
• Has a positive pro-active service and collaborative mindset resourceful and able to complete task independently to defined timelines
• Experience working in an Multi National Company and enjoys a multi-cultural work environment

Whats On Offer

• Career progression in opportunities within a global organization
• Total reward elements that engage and motivate our employees and help us make KONE a great place to work
• Comprehensive learning and development programs covering a wide range of professional skills
• You are surrounded by fun colleagues and a lively working environment. The best part is all leaders are great and open-minded

To Be Considered

Click the Apply button and complete the online application process. A member of our Talent and Culture team will review your application and will be in contact with additional information accordingly.

In the meantime feel free to browse our website for additional information on our company brands and culture KONE Corporation.

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At KONE we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is being a great place to work we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.

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