Administrative and Logistics Officer

JobSummary:

The STRIDES Morocco Administrative and Logistics Officer will support the administrative and office operations of the STRIDES Morocco Activity a U.S. Department of State-funded global health security program. This is a locally hired position based in Rabat Morocco. The Administrative and Logistics Officer will perform a variety of advanced administrative andlogisticssupport duties requiring in-depth knowledge of organizational and departmental policies and procedures. They will support the day-to-day administrative and logistical operations of the project including document preparation records management meeting coordination eventlogistics and communication with internal and external stakeholders. The Administrative and Logistics Officer will work closely with the Finance and Operations Manager and the broader project team to ensure all administrative and logistical activities are carried out ina timelyaccurate and compliant manner. The position reports directly to the STRIDES Morocco Finance and Operations Manager.

Accountabilities:

• Performs advanced level administrativetasksin support of the STRIDES Morocco projectteam..

• Serves as the primary point of contact for input from internal and externalcontacts.

• Coordinates project team meetings prepares agendas records meeting notes and distributes minutes.

• Ensure that communications are promptly and accuratelydispatched.

• Developsandimprovesadministrative procedures to promotetimelyprocessing of deliverables.

• Sets up andmaintainsfiles prepares reports and presentations performs data entry and compiles special reports.

• Prepares andmaintainsdocumentation plans schedules databases and spreadsheets to support project functions.

• Schedules andorganizescomplex activities such as meetings travel and conferences for project staff.

• Acts as a liaison with other departments and outside agencies including senior management.

• Handlesconfidential and non-routine information and explains policies when necessary.

• Designs and produces correspondence memos charts tables and other project documents.

• Coordinates set-up invoicing and payment for third-party suppliers and outside vendors.

• Maintains databases and spreadsheet files as requested by management.

• Assistswith gathering compiling and evaluation of project due diligence data.

• Enforcesandadheresto organizational policies procedures and best practices.

• Coordinates projectlogisticsincluding transportation event setup and field activity support.

• Manages officesupplyinventory and coordinates procurement of administrative and logistical items.

• Coordinates travel and accommodation arrangements for project staff consultants and visitors.

• Supports organization andlogisticsof workshops trainings and project events including venueselectionand material preparation.

• Maintains and tracks project assets and equipment in compliance with asset management policies.

• Liaises with building management service providers and vendors to ensure smooth office operations.

• Other duties as.

Applied Knowledge &Skills:

• Demonstratesin-depthunderstandingoftheareaofspecializationofprogramprocedures methods and practices to include knowledge of program and staff responsibilities.

• Usesestablishedfilinganddatasystemsfunctionsand/orproceduresthatrequire knowledge of the program.

• Reviewsdataandinformationforcompletenessandaccuracyusingstandardguidelines; performs tasks with attention to detail.

• In-depth understanding of software used to perform day-to-dayfunctions.

• Usesofficesoftwareprogramsinformationsystemsandofficeequipmenttoaccessinput and verify standard information.

• Communicatesinformationclearlytostaffclientsand/orpublicaboutservicesprocesses and procedures using prescribed or established guidelines.

• Utilizes program specificterminology.

Problem Solving &Impact:

• Resolves and/ordevelopsrecommendations for issues and problems havingbroadimpact.

• Problem resolution may require some analysis of policy andprocedures.

• Serves as a resource to others in resolving non-standard issues andproblems.

• Errorsmaybedifficulttodetectandwouldnormallyresultinlossofcustomerbusinessmaterial or equipment to resolve.

SupervisionGiven/Received:

• Reports to the Finance and Operations Manager.

• Works under limited supervision.

• May coordinate workload with other support staff across project teams.

Education:**

• Associates Degreeor International Equivalent in Business Administration or RelatedField.

• Bachelors Degreepreferred.

Experience:**

• Typically requires a minimum of 5 years of relevantexperience.

• Experience inmonitoringthe use of expenditures to meet organizationalobjectivesand compliance preferred.

• Prior experienceona USG-funded project or non-governmental organization (NGO) preferred.

• Science or health-related field experience preferred.

• Articulate professional and able to communicate in a clear positive manner with clients and staff.

• Must be able to read write and speak fluent English French and Arabic.

Typical PhysicalDemands:

• Typical officeenvironment.

• Abilitytospendlonghourslookingatcomputerscreenanddoingrepetitiveworkonakeyboard.

• Ability to sit and stand for extended periods oftime.

• Ability to lift/move up to 5lbs.

Technology to beUsed:

• Personal Computer/Laptop Microsoft applications (i.e. Office 365 SharePointSkype/Zoom/Teams)cellphone/mobiletechnologyandstandardofficeequipment.

TravelRequirements:

• Less than10%

The expected hiring salary range for this role is MAD 160000 - 220000 annually for gross salary. When determining an offer amount FHI 360 factors in multiple considerations including but not limited to: relevant years of experience and education possessed by the applicant internal equity market pay and budget.