Coordinator, Postdoctoral Affairs

COVID 19 On-Campus Requirements

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.

About Queens University

Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

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Job Summary

A Brief Overview

Postdoctoral fellows play a crucial role as emerging researchers in intensifying a culture of research at Queens University. The Coordinator Postdoctoral Affairs leads and manages the Office of Postdoctoral Affairs within the School of Graduate Studies and Postdoctoral Affairs (SGSPA). The incumbent serves as a liaison directly supporting the Vice-Provost and Dean SGSPA and spearheading efforts to coordinate orientation professional and career development opportunities new services support and initiatives tailored to enrich the experience of Postdoctoral Fellows throughout the University.

Reporting to the Director Finance and Administration the Coordinator Postdoctoral Affairs supports SGSPAs goals of enhancing the postdoctoral experience and promoting research excellence by providing academic professional and administrative support to Postdoctoral Fellows at Queens.

The incumbent plays a pivotal role in nurturing a supportive environment for postdoctoral fellows and advancing Queens strategic research objectives including enhancing the depth and breadth of innovative interdisciplinary research as well as attracting assisting and seamlessly integrating postdoctoral fellows into the fabric of Queens University.

This position participates in the development of communications strategies for external and internal communications for post-doctoral opportunities. This position coordinates drafts and writes content for various communications mediums. This position conducts research activities by developing administering analyzing and interpreting survey results and summarizing findings related to graduate program completion times attrition funding and/or graduate student and post-doctorate fellow satisfaction. This position also oversees the operations of the post-doctoral program including fellowship and/or award competitions planning and promoting events and identifying professional development opportunities for post-doctoral fellows.

Job Description

What you will do

• Participates in the development of communications strategies for external and internal communications for post-doctoral opportunities.


• Coordinates drafts and writes content for various communications mediums including brochures reports information kits news stories videos and social media initiatives.


• Conducts research activities by developing administering analyzing and interpreting survey results and summarizing findings in written reports and/or presentations related to graduate program completion times attrition funding and/or graduate student and post-doctorate fellow satisfaction.


• Participates with the senior leadership team to identify plan and implement the strategic direction for marketing the post-doctoral program.


• Oversees the operations of the post-doctoral program including fellowship and/or award competitions planning and promoting events and identifying professional development opportunities for post-doctoral fellows.

• Ph.D. or equivalent.

• More than 3 years and up to and including 5 years of experience.

• Knowledge of concepts and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or substantial work experience.
• Provide effective consultation and advice on non-straightforward and/or complex issues.


• Interaction with others requires interpersonal skills and the ability to understand and influence.


• Adapt messages to meet the different needs of different audiences.


• Builds relationships trust and credibility.
• Prioritize and distribute work to deliver objectives on time and to the highest standard.


• Identify in advance when the intended results may not be achieved and develops a plan to address the gaps.


• Actively participate in project team meetings and develop individual and unit project plans.


• Lead procedural or technological change within a unit.
• Identify opportunities to improve the effectiveness and efficiency of work processes.


• Seek information and input to fully understand the cause of problems.


• Appropriately assesses risks before making a decision.


• Contribute to the creation and evaluation of possible solutions.


• Take action to remove obstacles and address problems before they impact performance and results.
• Apply equity diversity accessibility inclusion and Indigenization considerations to decision making and planning.


• Promote a work environment that is free from sexual violence harassment and discrimination and the ability to show empathy for those who have experienced trauma.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queens is strongly committed to employment equity diversity and inclusion in the workplace and encourages applications from Black racialized persons Indigenous people women persons with disabilities and 2SLGBTQI accordance with Canadian Immigration requirements priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .