Administrative Professional 4 (Legal Division)

The Ohio Department of Children and Youth is seeking a highly organized detail-oriented Administrative Professional 4 to provide advanced administrative and communications support to our Legal Division. This role manages complex calendars and meetings prepares correspondence and presentations coordinates events maintains confidential records and serves as a key liaison across internal teams and external partners. The position also supports website and SharePoint updates digital and promotional asset management and basic office equipment coordination. Ideal candidates are strong communicators adept at balancing multiple priorities and comfortable working in a fast-paced mission-driven environment.

• Provide advanced administrative support to the Legal Division including complex calendar management meeting coordination and preparation of agendas and minutes.
• Draft and edit correspondence presentations and other communication materials for internal and external audiences.
• Serve as a central liaison for the division coordinating information flow across teams partners and the public.
• Maintain confidential records and support website SharePoint and digital content updates.
• Assist with event coordination including logistics materials and on-site support at community or partner events.

• Manage basic office equipment needstroubleshooting issues coordinating repairs and supporting procurement research.

• Support project tracking forms management list maintenance and general administrative needs for the division.

Preferred Qualifications:

• Experience supporting legal government or policy-related teams.
• Strong writing and editing skills including drafting correspondence and preparing presentations.
• Proficiency with Microsoft 365 tools (Outlook Teams PowerPoint Word SharePoint).
• Experience updating websites SharePoint sites or managing digital content.
• Demonstrated ability to handle confidential or sensitive information with discretion.
• Familiarity with public sector processes or administrative procedures.

Pay Information

Unless required by legislation or union contract starting salary will be step 1 of the salary range associated with this position. New hires advance to the next step in the range after 6 months and annually thereafter. Based on collective bargaining and legislative activity there may be cost of living increases awarded annually. Additional longevity supplements begin after 5 years. The current wage progression for this position is in the table below.

Background Check Information

The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicants prior criminal convictions will be made before excluding an applicant from consideration.

Status of posted positions

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About us

Our mission is to promote positive lifelong outcomes for Ohio youth through early intervention quality education and family support DCY we offer our employees a rewarding work experience in public service helping Ohioans achieve a sustainable lifestyle that includes generous benefit options and a flexible work life balance making our agency a great place to work!To learn more about DCY please visit our website atDepartment of Children and Youth .

Location Requirements

DCYs core hours of operation are Mon-Fri from 8:00am to 5:00pm however daily start/end times may vary based on operational need across DCY divisions. Employees may begin as early as 7:00am & as late as 9:00am based on supervisory approval. This position performs work on-site daily at DCYs office space.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39) and as outlined in the posting.

30 mos. exp. or 30 mos. secretarial/administrative professional field.

-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. secretarial/administrative professional field.

-Or 12 mos. exp. as Administrative Professional 216872.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative Support/Services

At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off including vacation personal sick leave and 11 paid holidays per year
• Childbirth Adoption and Foster Care leave
• Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
• Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The Ohio Department of Children and Youth does not provide employment-based visa sponsorship.

All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application. Attachments will not be considered as part of your application.

Selection devices such as a structured interview proficiency instrument and/or assessment may be required for this position. Applicants must demonstrate proficiency with a passing score of applicable selection device to be considered for this position. Regardless of a passing or failing score all results will be maintained for 6 months. Applicant with a passing score will be retained and utilized for a 6-month period. Applicant with a failing score in the same position may not re-take the same selection device for a 6-month period.

Travel required as needed. Must provide own transportation or in order to operate a state vehicle you must have a valid drivers license.