Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
4 days ago
Vacancies:
1 Vacancy
Job Summary
Title:
Executive AssistantExecutive Assistant
Adelaide SA Reporting to: Director Commercial & Sales Senior Director Defence Maritime & Buildings
We are seeking an experienced Executive Assistant to provide high-level executive administrative and coordination support across our Commercial and Defence leadership portfolio. This role is essential in enabling effective leadership supporting commercial processes and ensuring smooth operational delivery.
Key Responsibilities:
Manage complex calendars priorities and scheduling for both executives.
Prepare agendas minutes and action tracking for leadership commercial and sector meetings.
Draft edit and prepare correspondence reports presentations and briefing materials.
Maintain confidentiality across commercial personnel and strategic matters.
Anticipate executive needs and proactively remove administrative bottlenecks.
Support contract administration tasks commercial governance workflows and approval processes.
Assist with commercial briefings proposal documentation capability statements and client-ready presentations.
Track commercial actions risks deadlines and decision points across bids contracts and business reviews.
Coordinate with procurement legal finance and project teams to support commercial operations.
Coordinate sector meetings client engagement planning and industry event logistics.
Support CRM entries pipeline updates reporting and market insights.
Coordinate internal communications sector updates and strategic growth materials.
Manage document libraries shared project folders and version control.
Oversee administrative systems including filing document control travel planning and expense management.
Identify opportunities to streamline processes and improve consistency across commercial and sector functions.
Support onboarding and induction activities related to commercial or sector initiatives.
Act as a professional liaison point for internal leaders clients industry partners and external stakeholders.
Facilitate smooth information flow between executives project teams corporate functions and market sectors.
What Youll Bring:
Strong experience supporting senior executives ideally within Defence engineering or professional services.
Familiarity with commercial processes including bids contracts and procurement workflows.
Excellent written and verbal communication skills with high attention to detail.
Ability to manage confidential information with discretion.
Strong organisational capability and a proactive solutions-focused mindset.
Proficiency in MS Office Teams CRM tools and document management systems.
Australian Permanent Residency or Citizenship (Preferred for Defence related projects).
Why Join Us
At KBR we do work that matters supporting critical infrastructure Defence capability and complex commercial outcomes across Australia and globally. As an Executive Assistant youll work alongside senior leaders in our Commercial and Defence portfolios gaining exposure to highimpact decisionmaking while playing a key role in how we deliver for our clients.
People are at the centre of everything we do at KBR. Guided by our values We Value Our People We Deliver We Are People of Integrity We Empower and We Are a Team of Teams we foster a supportive environment where trust respect and collaboration underpin how we work.
We support ways of working that enable our people to thrive recognising that balance empowerment and shared accountability are essential to delivering strong outcomes for both our clients and our business. Through meaningful work and collaboration youll be supported to contribute grow and make a genuine impact.
Youll also be part of a hightrust inclusive culture where your contribution is valued and your ideas are encouraged. Executive Assistants at KBR are regarded as trusted partners to leaders playing a critical role in enabling effective leadership and supporting the success of our Commercial and Defence portfolios.
Our culture and genuine focus on our people are key to our success and we invite you to be part of our journey.
Help shape tomorrow by applying today!
#LI-DNP #LI-DNI #S-DNI
Required Experience:
IC
