Liasioning Officer

Position

Sr. Liasioning Officer

Function

Projects (CA1/CA2/CA3)

Key Activities / Accountabilities

1) Business Plan & Budget:

Prepare monthly & annual plan of controlled area

Provide budget inputs of controlled area to ZIC for preparation of zonal budget

2) Technical Evaluation of site:

Technical feasibility of proposed Network (PE and Steel)

Provide report on planned potential vis a vis proposed Network

Coordinate with O&M AI & HSE to visit and review the critical cases

Prepare MOC if any required for the site

Coordinate with planning department to prepare drawing before execution

3) Project Planning:

To involve contractors in preparation of project progress of monthly and quarterly and submit for review by ZIC

Arrange fortnightly project progress review meeting with contractors

To ensure drawing of daily site plan and send data to other departments along with entry in online module

Record site related data and reporting of site progress.

Apply permission request to various government / private bodies and ensure continuous follow-up for clearances (Regular update to be provided to ZIC)

4) Project Management:

Monitor project progress vis a vis budget on weekly monthly quarterly and yearly basis & provide feedback to ZIC for any deviation in controlled area

Coordinate with contractors and TPEs to get the work done as per specifications and with due adherence to safety norms / practices under guidance of ZIC

Certification of Contractors bills based on field measurement and quantity check for onward certification by ZIC

Liaison with local authorities for obtaining permission or extension of permission to lay pipelines and thereby ensure smooth execution of activities at site.

5) Contractors Management:

Continuous monitoring of site to check execution in accordance to drawn plan and as per COP OCP and SOP

Material reconciliation in SAP as well as physical verification at site

Ensure proper generation of documents by contractors as per ISO & OHSAS formats

Resolving site issues (technical / local coordination / liaison related) for smooth execution of project

6) Liaison with Internal Stakeholders:

Inform planning department to issue drawings for planned work and coordinate for joint site visit as and if required

To interact with Marketing department and provide assistance to MICs in the course of process of introducing to various societies and obtain Registrations.

Due preparation of pre-commissioning & commissioning reports and hand over the charged line to O&M

Update latest situation of site to CRM department to reply toresolve customer complaints on time

7) Liaison with External Stakeholders:

To allocate various sites to different TPEs for effective utilization thereof

Grooming the TPEs for optimal output

Guiding the Contractors on any contingency plan if need arises

Provide necessary feedback to Government authorities or customers if any visited to office or meet at site

Solve issues raised by any local corporation or statutory authority in controlled area.

8) Dashboards & Reporting:

Prepare daily weekly and monthly progress report

Contractor performance evaluation to be done and feedback should be provided to ZIC

Monthly and quarterly reconciliation report of Contractors store

Assist smooth execution of any internal or external audit of controlled area as per company plan and inform the outcome of same to ZIC

9) Quality & Safety:

Ensure site teams are aware of their responsibilities for safe work and must comply with requirements of HSE policy and procedure code of practice and relevant legislation

Develop and engage Contractors in building up their capabilities to ensure project delivery on time and safely

Review of Risks / Hazards for different activities and implementation of necessary control measures at site

Ensure adherence to the strict norms of HSE / Quality compliances by execution team during Project execution

Ensure all compliances of QA technical audits of PE network and STEEL network as per QA Framework / Guidelines

Qualification & Experience:

Full time Bachelor of Engineering (Mechanical/Production/Electrical Civil)

Experience of minimum 1 year in Liasioning

Knowledge of Non-Destructive Techniques (viz. RT/UT/ MPI/ DP) will be an added advantage

Required Knowledge/Skills

Supervisory skills

Problem solving skills

Knowledge of National/International Codes & Standards (ISO/ API/ASME/PNGRB)

Good Knowledge of Site Safety

Preparation of HIRA & identification of mitigation measures

Effective communication

Interpersonal skills

Ability to build relationship with local authorities

Basic Knowledge of MS Office

Knowledge of MS Projects & MS Primavera will be an added advantage