Event Manager

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Job Category:

Employment Type:

Job Profile:

Job Summary:

The School of Medicine and Public Health is seeking our next Event Manager to join the Deans Office Signature Events team supporting the planning and execution of more than 40 events each year. Our event portfolio spans a dynamic mix of offerings: annual celebrations that honor learners faculty and staff; innovative schoolwide gatherings designed to strengthen community; and meetings presentations town halls and Q&A sessions that advance our mission of creating Healthy People Healthy Communities. Together these events play an essential role in building connection celebrating achievement and fostering shared purpose across the school.

In this role youll help bring meaningful experiences to life for learners faculty and staff by managing the advance planning and dayof execution of major school events. Your days will include coordinating logistics supervising a talented student events team and partnering with campus units and external vendors to arrange catering AV services décor creative assets livestreaming and more. Some periods of the year will give you time to focus on documentation writing and organization while others will be fastpaced with several events happening in close proximityrequiring nimble prioritization and steady attention to detail. Success in this position calls for a creative problem solver with a commitment to inclusive event design and working knowledge of A/V webinar and hybridevent technology. Youll interact comfortably with leaders across the school campus and UW Health as well as with student employees who are vital to our team.

Your style matters just as much as your skill set. You should thrive as part of a collaborative team value process improvement and embrace personal and professional growth. Youre someone who communicates openly gives and receives feedback with maturity and maintains grace during highpressure moments. A sense of humor is also essentialour work is rewarding meaningful and occasionally unpredictable and weve found that keeping things light helps us deliver exceptional events while always centering the audience experience in every decision we make.

• This position may require some work to be performed in-person onsite at a designated campus work location. Some work may be performed remotely at an offsite non-campus work location.

• Must provide a valid drivers license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check. See (click on Become an authorized driver; then click on Required criteria).

Key Job Responsibilities:

• Establishes and sustains relationships with internal and external stakeholders

• Establishes and executes day-to-day operational functions and goals of events to align with existing strategy

• May exercise supervisory authority including hiring transferring suspending promoting managing conduct and performance discharging assigning rewarding disciplining and/or approving hours worked of at least 2.0 FTE or equivalent employees

• Identifies proposes and implements new or revised unit operational policies and procedures

• Monitors the budget and approves expenditures

Department:

School of Medicine and Public Health Deans Office Signature Events

Compensation:

• The starting salary wagefor the position is $65000 annually; but is negotiable based on experience and qualifications.

• Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. For more information refer to the campus benefits webpage. SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications:

• 2 years of experience providing event support

Preferred Qualifications:

• Demonstrated success supervising student employees or mentoring students

• Demonstrated success running hybrid events

Education:

Bachelors Degree Preferred

How to Apply:

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Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position including transfers of sponsorship and TN selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of position is an ongoing position that will require continuous work eligibilityORThis position is currently scheduled to endDATEand will require eligibility to work until that you are selected for this position you must provide proof of work authorization and eligibility to work.

Contact Information:

Kim McFarlane

Relay Access (WTRS): 7-1-1. See RELAYSERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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