Secretary, Executive, Sr 2

Summary:
: The Secretary Executive Senior 2 will perform complex secretarial duties for one
of the following administrators: General Manager of Employee Relations or General Manager of
Professional Standards.
DISTRICT EXPECTATIONS: All district employees must:
Demonstrate regular and predictable attendance. Physical presence is expected as part of a
reliable and predictable pattern of attendance.
Support the districts vision mission goals and Strategic Plan.
Engage in civility respect and professionalism.
Maintain the professional knowledge and skills necessary to perform the essential duties and
responsibilities of their positions.

Responsibilities:
Performs a variety of complex specialized secretarial tasks requiring a high degree of maturity
tact judgement and the ability to discern and maintain the confidential nature of sensitive
information.
Possesses strong knowledge and understanding of district policies procedures and negotiated
union contacts.
Prepares correspondence; routes routine mail and similar details.
Takes and transcribes dictation.
Approves and signs requisitions vouchers and other documents including bid preparation and
legal advertising.
Prepares meeting agendas.
Represents office/organization to the general public other officials and agencies.
Serves as secretary at the large department level.
Supervises subordinate clerical personnel as directed.
Prepares payroll including leave information on designated employees
Provides oversight of the office budget.
Performs basic computer skills such as keyboarding spreadsheets and presentation software.
Performs any other duties as assigned.
Responsibilities and tasks outlined in this document are not exhaustive and may change as
determined by the needs of the district

Other information:
Dependability: Responds to requests for service and assistance. Follows instructions and
responds to management direction. Takes responsibility for own actions. Meets attendance and
punctuality guidelines
Cooperation: Establishes and maintains effective relations. Exhibits tact and consideration.
Displays positive outlook and pleasant manner. Offers assistance and support to co-workers.
Works cooperatively in group situations. Works actively to resolve conflicts.
Customer Service: Displays courtesy and sensitivity. Manages difficult or challenging customer
situations. Meets commitments. Responds promptly to customer needs. Solicits customer
feedback to improve service.
Quality: Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks
for ways to improve and promote quality. Applies feedback to improve performance. Monitors
own work to ensure quality.
Use of Technology: Demonstrates required skills. Adapts to new technologies. Troubleshoots
technological problems. Uses technology to increase productivity. Keeps technical skills up to
date.
NOTE: School Board Policy ensures equal opportunity for all in its personnel policies and practices and
does not discriminate on the basis of race color gender religion national origin marital status sexual
orientation gender preference political beliefs social/family background disability or age.
The district accords preference in selection retention and promotion procedures to certain veterans and
spouses of veterans who are Florida residents.