Student Intern – Library, Data, and Collections Assistant

45% Library & Collections Organization

• Assist with organizing library archive and workroom spaces.
• Sort shelve label and move books reports files and other collection materials.
• Help maintain order and accessibility of physical collections and work areas.
• Support basic inventory and organizational projects related to library and archival materials.

35% Data Entry & Bibliographic Records Maintenance

• Enter verify and update records in the KGS online bibliography and other internal databases as assigned.
• Assign keywords and link related records using established procedures.
• Review records for completeness consistency and accuracy.
• Assist with data cleanup and structured records work for library collections or other KGS projects.

15% Scanning & Digital File Support

• Assist with scanning documents and related file organization tasks.
• Name organize and manage digital files according to established procedures.
• Support digitization and access projects involving publications records and collections materials.

5% Other Duties as Assigned

• Provide project support for other KGS divisions as needed particularly for data entry records. organization scanning and similar structured tasks.
• Complete other related duties to support division and agency priorities.

Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.

Work Schedule
1520 hours per week during business hours 8-5 M-F

MayAugust 2026; flexible based on student availability

Contact Information to Applicants
Annette Delaney

1. Experience requiring attention to detail and organizational skills as evidenced byapplication materials.
2. Experience following written instructions and working independently after training as evidenced byapplication materials.

1. Experience with data entry spreadsheets or record management as evidenced by application materials.
2. Experience with proofreading scanning or file organization as evidenced by application materials.
3. Interest in libraries archives research collections or information management as evidenced by application materials.

Position Overview
The Student Intern Library Data and Collections Assistant supports the Kansas Geological Survey (KGS) Library and Archive through library organization data entry records maintenance and collections support. The intern will assist with organizing physical and digital materials verifying and updating records in the databases assigning keywords linking related information and helping maintain library and archive spaces.

This role is structured to support multiple projects and may assist other KGS divisions with data entry records organization scanning and related tasks as needed.

Work is performed on-site and includes both desk-based and physical organizational tasks.



Additional Candidate Instruction
Complete the KU student application profile and upload:

1. Resume
2. Cover letter addressing the qualifications for the position is welcome but not required
3. Contact information for 2-3 references

Application deadline is Monday 4/20/2026 by 11:59PM Central Standard Time.

Position Requirements
During the semester term of the appointment the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Employment Conditions
(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.

(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

(3) Must be able to perform light physical work including lifting carrying shelving and moving materials.