Executive Assistant

Sydney - Australia

Monthly Salary: Not Disclosed

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Job Summary

At HUB24 we empower our employees to bring their ideas and creativity to work. Rather than getting bogged down in bureaucracy and red tape we build a culture that supports our team members to have a real impact on our business and the success of our customers.

HUB24 Limited is a company listed on the Australian Securities Exchange (ASX: HUB)

THE HUB24 STORY

We think creatively and were not constrained by traditional thinking or barriers to success. Were led by experts realists with ideas grounded in commercial reality who are bold enough to visualise the future a little differently and to advocate for what matters to our clients. We are here to lead change and are committed to empowering better financial futures for more Australians.

Benefits and Life at HUB24

Learn more about our employee benefits HERE.

Job Summary:

This role provides daytoday executive support to the Chief Risk Officer as well as broader administrative support to the Risk & Compliance team. The position also works closely with other Administration staff across the business to support companywide initiatives and ensure effective coordination and delivery.

Responsibilities:

Provide highquality executive and administrative support to the Chief Risk Officer (CRO) and broader Risk & Compliance leadership team.
Coordinate Board and Committee activities in partnership with Company Secretariat including scheduling collation of papers and key deadlines (including the annual Board Risk Workshop).
Proactively manage the CROs diary inbox correspondence and priorities to maximise time efficiency and follow up on key actions.
Draft presentations communications and materials on behalf of the CRO ensuring accuracy and professionalism.
Maintain Risk & Compliance documentation and information repositories including SharePoint and Board materials.
Support team efficiency through process improvement travel and expense management and stakeholder coordination.
Organise team forums offsites and engagement activities and support adhoc initiatives as required.

Requirements:

Advanced proficiency in Microsoft Office (Word Excel PowerPoint) with the ability to quickly adopt new systems and technology.
Exceptional written and verbal communication skills with a professional personal presentation and confidence engaging stakeholders at all levels.
Experience producing executive correspondence presentations briefing papers and meeting minutes.
Strong attention to detail including the ability to conduct background research and present accurate wellstructured information.
Highly developed time management organisational and problemsolving skills with the ability to manage competing deadlines.
High level of discretion integrity and confidentiality when handling sensitive information.
Strong interpersonal influencing and negotiation skills with the ability to build trustbased internal and external relationships.
Emotionally intelligent adaptable and able to tailor communication style to achieve effective outcomes.
Ability to work autonomously while collaborating effectively as part of a broader team.

The Recruitment Process

Acknowledgement email once your application has been submitted.
Our Talent team will start reviewing your application. If unsuccessful you will be notified.
If your application progresses to the next stage our Talent team will be in touch to discuss your alignment with the role.
If youre a person with an impairment or disability this is an opportunity to share with us any accessibility requirements that you may have for the role.
Should you require any accommodations to the recruitment process please email and one of our team will contact you.
Interviews can happen virtually or face-to-face with the hiring manager or other members of the broader team. Depending on the role there may be more than two interviews.
Communication of outcomes to successful and unsuccessful candidates and feedback provided.

*As part of our process a police check will be conducted on all successful candidates*. Further details on our HUB24 Group Recruitment Privacy Collection noticecan be found here.

2024 CircleBackInitiative Employer we commit to respond to every applicant.

Endorsed by WORK180 we are proud to be recognised as an employer of choice for women.

We have been nominated and placed on theBOSS Best Places to work list.

Seek Star Awards 2024 - Nominated as a finalist for theBest Employer Brand Initiative

HUB24 is an equal opportunity employer.We are committed to creating an inclusive environment where diverse perspectives are valued and every individual is treated with respect. We welcome applications from people of all backgrounds including Aboriginal and Torres Strait Islander peoples people with disabilities people from culturally and linguistically diverse communities and people of all gender identities and sexual orientations. If you require adjustments to the recruitment process or have accessibility requirements please let us know were here to support you

Required Experience:

HUB24 leads the wealth industry as the best provider of integrated platform technology and data solutions. At HUB24 we know the smartest investments start with our are innovative and ambitious and we move fast.At HUB24 we empower our employees to bring their ideas and creativity to work. Rather tha...