Administrative Assistant (JCHP) Full Time

Job Details

Job Description

Essential Functions

• Interacts with co-workers visitors and other staff consistent with the values of Jefferson.
• Carries out administrative tasks that support curricular delivery accreditation efforts data collection tracking and monitoring expenses program organization and communication of program policy to students
• Assists with marketing efforts through communication with the Admissions department and maintenance of the program website. Attends departmental and university meetings as appropriate

• Coordinates yearly recurring events for the department such as admissions new student orientation on-campus intensives matriculation and graduation.

• Maintains current organized files for: prospective admitted students graduates budget purchase requisitions reimbursements personnel forms work orders program faculty.

• Supports applicants and students through graduation utilizing email EXXAT and Canvas.

• Maintains current office supplies simulation equipment vendor licenses and manages departmental accounts receivable/payable and bookkeeping for the program.

• Organizes on-campus intensives including transport of simulation aids booking rooms and A-V equipment and attending sessions to assist with coordination.

• Enters organizes and maintains accreditation materials under the instruction of the Program Director.

• Organize and supervise tasks for work/study student(s); instruct and oversee the performance thereof under Executive Associate supervision.

• Safeguard the confidential nature of information or data prepared or received and ensure that proper precautions are taken to protect such material against unauthorized use or availability.

• Copy correspondence educational materials reports and other materials as required by faculty and staff.

• Execute routine intercampus errands and tasks required for the efficient operation of the department.

• Maintain the organization and maintenance of files and records for the Program help perform administrative duties for PA Program Academic and Clinical Coordinators.

• Receive most incoming telephone traffic answering pleasantly with tact and diplomacy and give information to callers or direct them to the proper receiver; carefully take accurate messages and deliver them promptly to the proper receiver.

• Oversee service to adjunct faculty guest lecturers and all other School and University administrators departments or persons requiring them.
• Transmit all books and office supplies purchases approved by Department Chair maintaining files of all pending and completed items.

Competencies (Knowledge Skills and Abilities Required):

• Proficiency and comfort with Microsoft Office (includes Word Excel and Access)
• Ability to learn and adapt to new software and applications
• Ability to organize and manage multiple tasks including operational tasks and long-term projects
• Comfort in working as a team with multiple personalities and supervisors

Minimum Education and Experience Requirements:

Education:

• High School Diploma. Bachelors degree preferred.

AND

Experience:

• 3 Years experience computer proficiency including Microsoft Office.

Work Shift

Worker Sub Type

Employee Entity

Primary Location Address

Nationally ranked Jefferson which is principally located in the greater Philadelphia region Lehigh Valley and Northeastern Pennsylvania and southern New Jersey is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65000 people strong dedicated to providing the highest-quality compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrows professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic clinical and applied research. Thomas Jefferson University home of Sidney Kimmel Medical College Jefferson College of Nursing and the Kanbar College of Design Engineering and Commerce dates back to 1824 and today comprises 10 colleges and three schools offering 200 undergraduate and graduate programs to more than 8300 students. Jefferson Health nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age race color religion creed sexual orientation gender gender identity marital status pregnancy national origin ancestry citizenship military status veteran status handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues including medical (including prescription) supplemental insurance dental vision life and AD&D insurance short- and long-term disability flexible spending accounts retirement plans tuition assistance as well as voluntary benefits which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues including those who work less than part-time(including per diemcolleagues adjunct faculty and Jeff Temps) have access to medical (including prescription) insurance.

For more benefits information please click here