Export & Foreign Travel Coordinator OVPR

Carnegie Mellon University is a private global research university that stands among the worlds most renowned education institutions. With ground-breaking brain science path-breaking performances creative start-ups big data big ambitions hands-on learning and a whole lot of robots CMU doesnt imagine the future we invent it. If youre passionate about joining a community that challenges the curious to deliver work that matters your journey starts here!

The Office of the Vice President for Research (OVPR) at (CMU) is seeking an Export and Foreign Travel Coordinator to join the team. OVPR has responsibility for nurturing interdisciplinary research initiatives at one of the nations leading research institutions. OVPR provides overall research administration and policy for all colleges and schools as well as the universitys more than 100 centers and institutes. Working closely with deans department heads faculty students and staff the office provides an innovative and supportive research environment that spans all disciplines and campuses and assures that research activities are planned and conducted in accordance with regulations and University policy.

The Export and Foreign Travel Coordinator will play a vital role in expanding the strategic and operational capacity of the Export Control Group (ECG) within the OVPR. This role supports departmental initiatives and internal transformation with a focus on compliance and operational efficiency.

The position is essential in helping the ECG to stay abreast of evolving federal regulations streamline internal workflows and ensure timely accurate institutional responses to oversight bodies and federal agency requests. The coordinator will serve as a key liaison across functional areas assisting in departmental processing of cases supporting the AVP of Research Security and other tasks as determined by management.

Core Responsibilities:

• Responsible for acting as a liaison or contact person with other university departments (i.e. Office of Sponsored Programs Center for Technology Transfer ISO) and with outside organizations. Advises researchers via phone and email with basic inquires and forwards them to the department managers and/or Director when necessary.
• Responsible for handling departmental Export Compliance Email Box including but not limited to assigning respective cases to appropriate department staff maintaining Restricted Party Screening (RSP) system including daily release of RPS parties and review of potential match statuses within 24 hours and other activities associated with Export Compliance email box.
• Responsible for leading and organizing ECG department shared Google folder and website maintenance and preliminary drafting of departmental policies and procedures including assistance in drafting and updating. Responsible for assisting in the creation of auditing of Technology Control Plans and other audits as directed by management.
• Provides administrative assistance such as coordinating meetings logistics and resources; drafting and generating reports as needed including working with ISO and respective departments to collect key-metrics associated with department activities such as monthly OSP awards by ECG manager Export Cases by manager/type and others as directed
• Responsible for supporting department leadership in NSPM-33 foreign travel requirements.
• Assisting the Director of Export Controls and/or the AVP in coordinating security briefings/trainings for faculty with the assistance of management and assisting in reporting of foreign travel for CMU covered individuals (researchers/key personnel) as directed.
• Support future travel review and approval processes for Research Security

Adaptability excellence and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• Bachelors degree required
• One year of professional work experience is required.
• Experience with international export compliance US Export Administration Regulations International Traffic in Arms Regulations and/or other international trade frameworks is desired.
• Experience conducting audits and trainings for staff on export regulations
• Experience advising on licensing documentation and international shipments.
• Certified Export Compliance Professional certification (CECP) is preferred but not required.
• A combination of education and meaningful experience from which comparable knowledge is proven may be considered.

Requirements:

• Successful background check

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical prescription dental and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits take well-deserved breaks with ample paid time off and observed holidays and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass access to our Family Concierge Team to help navigate childcare needs fitness center access and much more!

For a comprehensive overview of the benefits available explore our Benefits page.

At Carnegie Mellon we value the whole package when extending offers of employment. Beyond credentials we evaluate the role and responsibilities your valuable work experience and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; its about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization! Apply today!

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