Executive Operations & Lifestyle Coordinator

Role Summary

We areseekinga highly organized and adaptable professional to support theChief of Staff and theCEO in managing the flow of both business and personal commitments. This roleoperatesat the intersection of executive operations and lifestyle coordination ensuring priorities across work travel and home are aligned and executed with efficiency.

Working closely withand reporting intothe Chief of Staff this individual will serve asa central pointof coordinationhelpingtranslateshifting priorities into well-orchestrated plans whilemaintaininga high levelof discretion and responsiveness.

The ideal candidate bringsa strong senseof ownershipanticipatesneeds before they arise and is comfortable navigating a dynamic environment where schedules and priorities evolve quickly. Flexibility outside of standard business hours is expected as needs arise.

Core Responsibilities

Executive Coordination & Planning

• Oversee day-to-day scheduling flow aligning meetings commitments and priorities across a dynamic calendar

• Coordinate domestic and international travel including multi-stop itineraries and real-time adjustments

• Support communication flow by monitoring and prioritizing inbound requests correspondence and scheduling needs

• Partner with the Chief of Staff on ongoing initiativeslogisticsplanning and execution support

• Manage allocation and use of corporate entertainment assets (e.g. event tickets hosting coordination)

Lifestyle & Household Coordination

• Facilitate personal scheduling andlogisticsfor the CEO and immediate family

• Coordinate travel planning andlogisticsfor personal and family engagements

• Oversee household operations by managing vendors service providers and scheduling needs

• Serve as a point of coordination for in-home services (e.g. culinary cleaning maintenance)

• Execute time-sensitive personal requests and ensure day-to-day continuity across environments

Operations & Administrative Support

• Maintain organized systems for records expenses and key documentation

• Track and reconcile expenses ensuring accuracy and timeliness

• Coordinate officelogistics including deliveries supplies and shared spaces

• Prepare meeting environments and provide light hosting support when needed

• Assistin the planning and coordination of internal and external events

Experience & Qualifications

• 3 years of experience in a coordination operations or support-focused role (executive administrative or similar)

• Demonstrated ability to manage competing priorities witha high levelof organization and follow-through

• Strong communicationskills and the ability to interact professionally across a variety of settings

• Proven ability tooperatewith discretion and sound judgment

• Comfortable operating in both office and personal settings

• Valid drivers license and willingness to travel locally as needed

Success Profile

• Anticipates needs and acts proactively

• Maintains composure and effectiveness in a fast-paced changing environment

• Exercises strong judgment and confidentiality

• Approaches work with a solutions-oriented service-minded mindset

• Demonstrates flexibility and reliability including outside standard hours when necessary

Required Experience:

IC