Project Officer Executive Assistant School of Aviation

• $103866-$110801 (level 6) 17% Superannuation
• Fixed term Full-time May 2026 to May 2027 (parental leave)
• UNSW Kensington Campus

The School of Aviation at UNSW is a leading industry-connected centre for aviation education and research focused on preparing graduates for careers as pilots aviation managers and emerging fields such as drone operations. It combines academic study with practical training through its Flying Operations Unit at Bankstown Airport where students undertake flight training and simulation alongside coursework. The School also conducts applied research addressing key industry challenges such as safety sustainability human factors and aviation policy and works closely with industry partners to ensure its programs remain relevant and aligned with global aviation needs.

About the role

Wear many hats with this exciting opportunity - look after admin/project support and social media/event management!The Project Officer / Executive Assistant plays a pivotal role in the School of Aviation combining operational project and creative support. Reporting to the School Manager and supporting the Head of School the role provides coordination and administrative assistance for key projects and initiatives.

Responsibilities include planning tracking and managing projects; organising events meetings and academic activities; and maintaining communications with internal and external stakeholders. The role also provides executive support to the Head of School including managing schedules correspondence travel and meeting preparation as well as assisting with financial tracking office operations and process improvements.

In addition the position contributes to marketing and communications by coordinating social media developing content and designing promotional materials. Acting as a key contact for staff and students the Project Officer / Executive Assistant ensures the smooth running of school operations while supporting both strategic projects and creative initiatives.

About you

To be successful in this role you will have:

• Demonstrated experience supporting projects including developing project plans setting objectives monitoring progress and delivering outcomes on time and within scope
• Previous experience with event coordination and managing logistics
• Demonstrated experience with social media and designing promotional content
• Previous experience as an Executive Assistant would be ideal providing comprehensive administrative and executive support to senior leaders
• Sound stakeholder management skills with the ability to build and maintain effective relationships across a diverse range of internal and external stakeholders
• Proficient in a Microsoft Outlook Word Excel PowerPoint and Teams
• Excellent written and verbal communication skills with strong attention to detail and the ability to produce high-quality deliverables
• Excellent time management skills with the ability to manage competing priorities adapt to changing demands and meet deadlines using sound judgment and initiative
• Demonstrated ability to work collaboratively and productively within a team while also taking initiative and working independently when required

This is a fixed-term position (parental leave cover) for 12 months. The successful candidate is expected to work four days a week with one day working remotely from home.

We are looking for someone to be able to start by the 11^th of May at the latest to allow an appropriate handover. We are planning to be running interviews on the last week of April.

Application documents: please upload your resume and a cover letter outlining your motivation for applying and addressing the About You section of this job ad.

For informal queries please see the below contact details.

Otherwise please apply online -applications will not be accepted if sent directly to the contact listed.

Contact: Anne de Voronine Talent Acquisition Associate
E:

Applications close:20^th April 11.55PM

----

Pre-Employment Checks
Aligned with UNSWs focus on cultivating a workplace defined by safety ethical conduct and strong integrity preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.
These pre-employment checks may include a combination of some of the following checks:-
National and International Criminal history checks
Entitlement to work and ID checks
Working With Children Checks
Completion of a Gender-Based Violence Prevention Declaration
Verification of relevant qualifications
Verification of relevant professional membership
Employment history and reference checks
Financial responsibility assessments/checks
Medical Checks and Assessments

Compliance with the necessary combination of these checks is a condition of employment at UNSW.

Find out more about working at UNSW at

UNSW is committed to equity diversity and inclusion. Applications from women people of culturally and linguistically diverse backgrounds those living with disabilities members of the LGBTIQ community; and people of Aboriginal and Torres Strait Islander descent are encouraged. UNSW provides workplace adjustments for people with disability and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.