Site & Office Administrator

Be part of something bigger in the North.

At Advanced Medical Solutions wedontjust support healthcare we deliver critical services to communities across Northern Canada. From air ambulance to community paramedicine our work matters and so do the people behind it.

Werelooking for someone who thrives in a hands-on fast-moving environment to join our Yellowknife headquarters and support both office operations and frontlinelogistics.

This is a role for someone who enjoys variety takes initiative and wants to be part of a team that keeps things running.

About the Role

This is a full-time in-person role (37.5 hours/week) based at our Yellowknife headquarters near the airport.

Werealso open to flexibility in scheduling for the right candidate. Ifyourelooking for something slightly reduced or structured differentlywerehappy to have that conversation there is plenty of meaningful work to shape this role.

WhatYoullBe Doing

Reporting to the Manager of People this role blends office administration operations support and hands-on coordination. No two days will look the same.

Youllbe responsible for:

Keeping the Office Running Smoothly

• Managing day-to-day administrative tasks including filing data entry reporting and organizing records

• Keeping the office clean organized stocked and ready for staff and visitors

• Greeting visitors welcoming new hires and supporting meetings and in-office coordination

Supporting Health and Safety

• Coordinating safety meetings andmaintainingsafety documentation

• Collecting and tracking inspections across AMS locations

• Supporting mask fit testing training provided

Supporting Operations HR and Our Teams

• Assistingwith onboardinglogistics uniforms and orientation support

• Supporting HR presence in the office including helping greet and welcome new hires

• Possibly supporting timesheet coordination and basic administrative tracking

• Assistingwith internal communications and helpingmaintaina positive employee experience

• Supporting company social media accounts andassistingwith promotional initiatives

• Ordering and distributing promotional items

Fleet Facilities and Logistics

• Coordinating vehicle maintenance and supporting fleetlogistics

• Running errands including airport pickups supply runs andgeneral support

• Supporting crew housing including stocking checks and coordination

WhoThis Role IsPerfect For

This role is ideal for someone who:

• Likes variety and being out from behind a desk part of the day

• Takes pride in being organized reliable and proactive

• Enjoyshelping others and keeping things running smoothly

• Iscomfortable balancing administrative work with hands-on tasks

• Wants to be part of a close-knit team in a purpose-driven organization

What You Bring

• 13 years of experience in administration operations or a similar role

• Strong organizational and time management skills

• Comfort using Microsoft Office (Outlook Excel Word)

• A valid drivers license (required)

• A willingness to jump in and help wherever needed

Bonus if you have experience inlogistics healthcare or operational environments but notrequired.

Why Join AMS

• Bepart of meaningful work supporting healthcare across Northern communities

• Work with a supportive team-oriented group

• Gain exposure to both office and operational environments

• Enjoy a role whereyouretrusted valued and relied on

• Experience the unique lifestyle and community of Yellowknife

Interested

Ifyouresomeone who enjoys being the person that keeps everything moving wedlove to hear from you.

Apply today and be part of a team that makes a real impactinthe North.

At Advanced Medical Solutions we are committed to fostering an inclusive diverse and accessible workplace. We recognize the importance of equitable healthcare access and culturally safe service delivery in partnership with Indigenous communities.

If you require accommodation during the recruitment process or while performing your role please let us know. We will work with you to provide reasonable accommodation in accordance with applicable legislation.

To request accommodations or for more information please contact:

Required Experience:

Unclear Seniority