Project Officer

Overview:

• Full-time Fixed Term position until April 2028

• Salary Level HEW 6 17% Superannuation

• Based at the Melbourne CBD campus but may be required to work and/or be based at other campuses of the University

About the role

ATN Universities is seeking a Project Officer on a fixed term contract to provide high-quality project coordination and administrative support across multiple portfolios - specifically focusing on the implementation and delivery of one-off projects and events media campaigns and committee function uplift. Tasks under these projects may include contributing to the effective planning delivery and monitoring of programs committees and operational improvement initiatives.

Reporting to the Manager Projects and Operations the Project Officer will support the implementation and coordination of projects programs and portfolio initiatives through a range of activities including maintaining project documentation and registers managing correspondence and shared inboxes and assisting with reporting and the monitoring of deliverables. The role will utilise a range of digital tools including the Microsoft Office suite project management platforms and learning management systems to enable consistent and structured project delivery.

The Project Officer will contribute to the improved coordination of committee and working group meetings by supporting the preparation of agendas papers and minutes and maintenance of action logs and by liaising with internal and external stakeholders to ensure effective follow-up. The role will also assist with the delivery of the ATN Frontiers program by supporting students and course facilitators throughout the annual program delivery cycle. Additionally the Project Officer will contribute to the planning and delivery of virtual and in-person ATN events managing logistics and engaging with stakeholders.

Across all portfolios the Project Officer will monitor administrative processes identify opportunities for improvement and support the implementation and embedding of enhancements to systems and workflows. Working under general direction the role requires strong organisational skills sound judgement and the ability to manage competing priorities in a dynamic multi-portfolio environment.

To be successful in this position you will have:

• Demonstrated experience coordinating and administering project program or operational activities in a complex organisational environment.

• Proven ability to coordinate committee processes including preparing agendas and papers taking accurate minutes and maintaining action registers.

• Well-developed organisational and time management skills with the ability to manage competing priorities across multiple portfolios and meet demanding deadlines.

• Strong written communication skills with experience drafting professional correspondence agendas minutes and maintaining accurate records.

• Demonstrated ability to liaise effectively with internal and external stakeholders using sound judgement to triage enquiries prioritise work and escalate issues as appropriate.

• Experience using administrative and project coordination systems including the Microsoft Office suite and digital collaboration or project management tools.

• High level of attention to detail initiative and the ability to work both independently and collaboratively within a team environment.

• Experience supporting programs committees or events within a university government or similarly complex organisation.

• Familiarity with learning management systems web content management or event coordination platforms.

• Experience contributing to process improvement or continuous improvement initiatives in an administrative or project support role.

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

About the Group

The ATN Directorate serves its members through a wide range of activities including policy analysis and development while ensuring the voice of our membership is heard at all levels of government as well as in and through media channels throughout Australia and internationally.

Regarded as Australias most innovative and enterprising grouping ATN prides itself on its shared mission to ensure Australias higher education system remains open fair and accessible as well as meeting the needs of industry particularly Australias 2.3 million SMEs.

ATN Frontiers is an online professional development program designed to prepare ATNs graduate researchers for maximum impact in their careers. It is designed to:

• Build practical skills for graduate researchers to apply their research to the workplace

• Build leadership and future-thinking capabilities

• Set graduate researchers up for a successful high-impact career.

ATN Frontiers is available free of charge to all graduate researchers at ATN universities regardless of academic and professional backgrounds. The program consists of three Levels of learning modules designed to teach specific skills. The modules are delivered online via a third-party digital learning platform OpenLearning.

The ATN Directorate is led by the Executive Director and its head office is based at RMITs City Campus in Melbourne. RMIT University is the employing agent for ATN staff.

Learn more about the ATN at the following link: submit your CV and covering letter addressing your suitability for this position by clicking on the Apply link at the top of this page.

For further information about this position please see the Position Description hyperlinked below or contact Mykayla (Talent Acquisition) via

Position Description - Project Officer

Please note if you are viewing this advert from an external site please click apply and you will be redirected to RMITs Jobs website to access the Position Description at the bottom of the page.

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Applications Close:

RMIT is an equal opportunity employer committed tobeinga child safe organisation. We are dedicated to attracting retaining and developing our people regardless of gender identity ethnicity sexual orientation disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.

In line with RMIT Universitys commitment to a safe respectful and inclusive environment from 1 January 2026 the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a genderbased violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant preemployment background checks including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMITs safety obligations.

At RMIT we are committed to supporting adjustments throughout the recruitment and selection process as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements please contact Dani via or visit our Careers page for more contact information - are a Circle Back Initiative Employer we commit to respond to every applicant.