Unit Secretary FT Days

At Nuvance Health we enjoy the benefits of a two-state system as we cultivate an inclusive culture where everyone feels welcomed respected and supported. Together we are a team of 15000 strong hearts and open minds. If you share our values of connected personal agile and imaginative we invite you to discover whats possible for you and your career.
Vassar Brothers Medical Center (VBMC) is a renowned 349-bed regional medical center overlooking the Hudson River in Poughkeepsie New York. As a tertiary teaching hospital and the healthcare leader in the Mid-Hudson Valley we offer comprehensive subspecialized medical surgical and obstetrical/gynecological services to the entire community.

Our accolades include:
U.S. News & World Report - Best Regional Hospital
Healthgrades - One of Americas 50 Best Hospitals
Surgical Review Corporation (SRC) - Robotic Center of Excellence

At Vassar Brothers Medical Center we inspire the professional growth of our team members and support a philosophy of shared decision-making. Everyone has a voice and plays a role in defining our future which helps make this an amazing place to work. Through the strength of our health system and the passion of our team we continue expanding our care to an even broader market. Our caregivers represent the community in which we work and our commitment to everyones well-being is truly heartfelt.

Under the direct supervision of a registered nurse performs specific clerical function and non-professional services necessary to maintain efficient and effective operations of the nursing unit or department consistent with the philosophy goals policies and procedures of the nursing department and hospital administration.

Essential Responsibilities
1. Coordinates all activities involved in the preparation and maintenance of patient records to ensure accuracy and completeness including assembling all admission records patient records and printing labels and I.D bands.
2. Ensures that electronic medical records (EMR) are processed and maintained in an accurate and complete manner enters and updates patient information.
3. Prepares patient records for discharge and/or transfer including copying paperwork chart breakdown and contacting appropriate departments including discharge concierge.
4. Ensures accurate timely and professional communication when speaking on the phone taking messages from members of the department speaking to patients and physicians and making post-discharge follow-up appointments.
5. Facilitates efficient patient flow by means of electronic capacity management bed management system and ensures clinical attributes in capacity management are current and accurate.
6. Organizes and prioritizes workload to complete responsibilities within assigned shift updates primary nursing board (patient assignment board) daily and as changes occur initiates and/or updates census sheet and maintains work area and nurses station in a neat and orderly manner.
7. Floats to other units to provide assistance as needed and/or accept additional assignments as requested to support the departments efficiency as observed by nursing leadership.
8. Remains current in clerical practices programs and procedures utilized by the department and attends mandatory in-services as evidenced by completed education record on the nursing unit.
9. Under the instruction and guidance from leadership assist with chart audits maintaining informational bulletin boards ordering and maintaining unit supplies in a cost-effective manner and other non-clinical activities.
10. Maintain and Model REACH Values (Respect Excellence Accountability Compassion Honor).
11. Demonstrates regular reliable and predictable attendance.
12. Performs other duties as required.

Education and Experience Requirements:
High School diploma or equivalent experience.

Minimum Knowledge Skills and Abilities Requirements:
Basic understanding of office equipment and general knowledge of simple medical procedures or terminology.
License Registration or Certification Requirements: N/A