Secretary, Executive

Summary:
The Secretary Executive will perform complex secretarial work which includes delegated administrative duties clerical tasks requiring independent judgement and action and decision making in accordance with organizational policies and procedures.
DISTRICT EXPECTATIONS: All district employees must:

Demonstrate regular and predictable attendance. Physical presence is expected as part of a reliable and predictable pattern of attendance.

Support the districts vision mission goals and Strategic Plan.

Engage in civility respect and professionalism.

Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions

Responsibilities:
Prepares correspondence routes routine mail and similar details.

Takes and transcribes dictation.

Approves and signs requisitions vouchers and other documents including bid preparation and legal advertising.

Prepares meeting agendas.

Represents office/organization to the general public other officials and agencies.

Serves as secretary at the large department level.

Supervises subordinate clerical personnel as directed.

Prepares payroll including leave information on designated employees.

Provides oversight of the office budget.

Performs basic computer skills such as keyboarding spreadsheets and presentation software.

Performs any other duties as assigned.

Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the district.

Other information:
Dependability: Responds to requests for service and assistance. Follows instructions and responds to management direction. Takes responsibility for own actions. Meets attendance and punctuality guidelines

Cooperation: Establishes and maintains effective relations. Exhibits tact and consideration. Displays positive outlook and pleasant manner. Offers assistance and support to co-workers. Works cooperatively in group situations. Works actively to resolve conflicts.

Customer Service: Displays courtesy and sensitivity. Manages difficult or challenging customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.

Quality: Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality.

Use of Technology: Demonstrates required skills. Adapts to new technologies. Troubleshoots technological problems. Uses technology to increase productivity. Keeps technical skills up to date.
NOTE: School Board Policy ensures equal opportunity for all in its personnel policies and practices and does not discriminate on the basis of race color gender religion national origin marital status sexual orientation gender preference political beliefs social/family background disability or age.

The district accords preference in selection retention and promotion procedures to certain veterans and spouses of veterans who are Florida residents