Secretary ELD Assessment (For 2026-2027 School Year)

JOB TITLE: SECRETARY - ELD ASSESSMENT

DEPARTMENT: Federal Programs and School Improvement

REPORTS TO: ELD Coordinator

FLSA STATUS/CLASSIFICATION: Non-Exempt; Level 3

SUPERVISORY DUTIES: none

APPROVED ON: 2/14/2023

SUMMARY: Performs specific office and clerical functions for EL department; coordinates and processes EL assessments and performs EL data input ensuring that all EL student records are complete and filed at HUSD sites.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Coordinates AZELLA assessments for new EL enrollments as they register throughout the year
• Coordinates AZELLA Spring reassessment for all EL students and parent withdrawals
• Assists in administering assessments to ELs and Parent Withdrawals at all district schools
• Processes assessments both in submitting to Pearson and disseminating Student Reports to teachers counselors etc. when they are returned to the District
• Enters all data into Synergy
• Assists with data collection for all EL reports
• Systematically checks for data integrity uploaded to SAIS
• Works with ELD Coordinator on a variety of data and assessment issues
• Generates EL lavender folders for each new EL student
• Tracks immigrant data for state reporting and enters into Synergy
• In charge of all record keeping: Generates all EL forms (i.e. parental notification withdrawal monitoring etc.); tracks the return and integrity of all related forms
• Oversees the filing of all records and pertinent forms throughout the District and periodically audits cum files at each school site for accuracy
• Ensures accuracy in all EL testing and programming data in Synergy and verifies EL 70 EL 71 EL 73 and Student Integrity reports for upload to Arizona Department of Education
• Attends ADE Practitioners of English Language Learners meetings for updates on program requirements and compliance
• Follows State Laws and District policies regarding retention of all files
• Places purchase orders special authorizations and (EPARs) Employee Personnel Action Request
• Assist with EL budget tracking

KNOWLEDGE SKILLS & ABILITIES:

• Ability to operate standard office equipment
• Ability to communicate effectively verbally and in writing
• Ability to do perform multiple clerical functions simultaneously
• Ability to do detailed mathematical computations
• Ability to maintain confidentiality
• Produce accurate work and complete assignments with minimal supervision
• Ability to apply common sense understanding to solve practical problems and deal with a variety of situations
• Ability to work cooperatively and courteously with staff students parents and community members.
• Knowledge of applicable Federal and State laws district procedures and Board policies
• Ability to handle confrontation and conflict without an emotional response

QUALIFICATIONS & REQUIREMENTS:

Education & Experience:

• High School diploma or equivalent
• 1 year previous office clerical experience
• Experience with various modern office equipment and systems
• Any equivalent combination of training education and experience that meets minimum requirements
• Criminal justice/Fingerprint clearance

Computer Proficiency: Demonstrated general proficiency in computer programs such as Gmail Google Docs and Sheets.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is required to reach with hands and arms. The employee is frequently required to sit and occasionally stand and walk. The employee may be required to move ten pounds and could occasionally lift or move up to twenty-five pounds.

WORK ENVIRONMENT:

Indoor office environment. This position regularly works indoors. The noise level in the work environment is generally quiet to moderate and may become excessively noisy at times. Will have contact with employees external agencies and the public.

Disclaimer: The duties and responsibilities identified in this position description are illustrative only and are in no way intended to be a complete list of activities that may be required of an incumbent. The information contained in this job description is for compliance with the American Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.

Required Experience:

Junior IC