Office Services Specialist

Why Choose Bottomline

Are you ready to transform the way businesses pay and get paid Bottomline is a global leader in business payments and cash management with over 35 years of experience and moving more than $16 trillion in payments annually. Were looking for passionate individuals to join our team and help drive impactful results for our customers. If youre dedicated to delighting customers and promoting growth and innovation - we want you on our team!

The Role

As an Office Services Specialist you will be a key member of the Bottomline team responsible for supporting daytoday office operations and delivering engaging workplace experiences. This role plays a vital part in creating a welcoming efficient and collaborative environment for employees based in Bottomlines Portsmouth NH office. You will work closely with crossfunctional partners to plan organize and execute internal meetings and events while also providing administrative and facilities support that keeps the office running smoothly. This is a highly visible inoffice role that interacts with employees across all levels of the organization.

Work Location: Onsite Portsmouth NH

Work Authorization
Candidates must be authorized to work in the United States on a fulltime basis without restriction. Visa sponsorship or transfers are not available for this position.

How Youll Contribute

• Partner with crossfunctional teams to plan and coordinate internal meetings events and officebased functions
• Collaborate closely with HR Marketing and Events teams to support dayof event execution
• Manage catering orders for corporate functions office social events and team meetings
• Drive employee engagement through creative and thoughtful inoffice activities
• Reinforce workplace culture by maintaining an efficient inviting and wellorganized office environment
• Assist with office and facilitiesrelated work orders and service tickets as needed
• Support frontofhouse operations including reception coverage and employee assistance
• Arrange and set up furniture and equipment for meetings events and office activities
• Distribute internal communications related to events celebrations and announcements
• Track eventrelated expenses and support budget management
• Coordinate with local vendors for quotes procurement and timely delivery of goods and services
• Meet regularly with facilities and events stakeholders to align on priorities and needs
• Perform additional duties as assigned to support business and workplace needs

If you have the attributes skills and experience listed below we want to hear from you.

• Prior experience in an administrative office services or workplace support role
• Handson experience coordinating corporate events or workplace functions
• Strong verbal and written communication skills
• Highly organized detailoriented and able to manage multiple priorities
• A positive proactive and teamfirst mindset
• Ability to thrive in a collaborative fastpaced inoffice environment

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We welcome talent at all career stages and are dedicated to understanding and supporting additional needs. Were proud to be an equal opportunity employer committed to creating an inclusive and open environment for everyone.