Commercial Lines Assistant

About HUB:

HUB International is a global insurance broker providing a broad array of property casualty risk management life and health employee benefits investment and wealth management products and services. HUB has more than 650 offices across the United States Canada and Puerto Rico with more than 21000 employees. Our regional offices throughout North America are dedicated to helping individuals and businesses evaluate and manage their risks and insurance needs. We are a company dedicated to superior customer service with employees committed to adding value to every client activity.

This position is in our downtown San Antonio office and offers a hybrid schedule (3 days office; 2 days remote) after an initial onboarding period.

Duties and Responsibilities

Director & Team Administrative Support

• Serve as the primary administrative resource for the Commercial Lines Experience Director

• Manage the Directors calendar scheduling internal and external meetings with accuracy and professionalism

• Handle expense reporting and other administrative tasks for the Director

• Draft proofread and organize correspondence agendas and follow-up communications

• Assist with day-to-day operations and evolving departmental initiatives

Meeting & Event Coordination

• Schedule and coordinate carrier meetings team meetings and client-facing events

• Set up conference rooms and virtual meeting environments for all gatherings (Teams Zoom etc.)

• Plan and organize carrier lunches trainings and onsite or virtual events from start to finish

• Support the planning and execution of departmental meetings and producer meetings

• Prepare agendas distribute materials and handle post-meeting follow-up logistics

Document & Proposal Preparation

• Assist with preparing folding and assembling certificates of insurance for clients

• Compile and organize client proposals renewal packets and presentations

• Ensure all documents are accurate properly formatted and delivered on time

Processing & System Support

• Provide administrative and clerical support to the insurance team assisting with routine processing tasks and departmental workflows

• Enter and process data accurately and efficiently across insurance management systems

• Perform basic calculations and data checks to ensure accuracy on invoices audits and policy-related documents

• Assist with system-based tasks (Activities and similar) requiring minimal client interaction ensuring accurate processing and timely follow-up

• Support Patra Policy Checking for the Service Team helping ensure timely and accurate policy review

• Assist with invoicing and wrap activities as assigned

• Maintain organized and accurate filing systems both digital and physical

General Team Support

• Provide broad administrative and operational support to the full Commercial Lines team

• Respond to routine team requests and assist with special projects as assigned

• Escalate complex issues to the appropriate Account Manager or Director as needed

• Maintain professional communication with team members carriers and clients at all times

Youre Great At:

You will have excellent organizational skills and be able to communicate effectively verbally and in writing. Working with Microsoft Office products is a daily occurrence with strong Word and Excel skills required.

Your future with HUB:

Choose a career with HUB International and take the first step toward creating a future that combines a diverse challenging work environment with financial security and career satisfaction. By joining HUB you will become part of a rapidly growing company that offers significant opportunity for advancement.

• Our Vision:To be everywhere risk exists today and tomorrow. Helping protect what matters most.

• Our Mission:To protect and support the aspirations of individuals families and businesses. To empower our employees to learn grow and make a difference in their communities.

• Our Core Values:

  • Entrepreneurship:We encourage innovation and educated risk-taking.

  • Integrity:We do the right thing every time.

  • Teamwork:We work together to maximize results.

  • Accountability:We measure and take responsibility for outcomes.

  • Service:We serve customers communities and colleagues.

If you value what we value and like the perks along the way ApplyTODAY!

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity national origin religion age color sex sexual orientation gender identity disability or veterans status or any other characteristic protected by local state or federal laws rules or regulations.

E-Verify Program

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process please contact the recruiting team. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.