Document System Administrator

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Job Description

The Document System Administrator is responsible for administering and supporting Albemarles engineering and capital project documentation systems including Adept Aconex and related EDMS platforms. This role ensures project teams have access to accurate compliant and well-structured documentation by maintaining data integrity optimizing workflows and enforcing metadata permissions and lifecycle standards.

The position provides daytoday user support troubleshooting onboarding and training for global engineering project and contractor teams. It also contributes to system improvements by monitoring performance supporting enhancements and participating in upgrades configuration changes and migrations.

As part of a collaborative team the administrator maintains documentation shares knowledge and supports cross-training to enable consistent processes and reliable global operations.

What You Will Do

Key Responsibilities:

• Administer and support Adept Aconex and related EDMS platforms ensuring proper metadata structure workflows permissions and compliance.
• Serve as a primary support contact for global users resolving issues and coordinating escalations with IT SMEs and external vendors.
• Maintain metadata integrity version control and alignment with Albemarles document standards and retention policies.
• Support system improvements feature requests upgrades configuration changes and data or system migrations.
• You will partner with engineering and project teams to ensure documentation accuracy consistency and adherence to lifecycle requirements.
• Deliver user training onboarding and role-based access configuration; develop guides job aids and best practice materials.
• Support documentation workflows cleanup initiatives audits and project handover requirements.
• Additional responsibilities may be assigned as systems evolve and new projects are initiated.

Work Environment:

• Global matrixed organization supporting capital projects engineering and operations across North America South America Europe Middle East Asia and Australia.
• Regular interaction with engineering EPCs contractors IT and leadership.
• Travel may be required up to 10%.
• Hybrid role three days per week in office.

What You Bring

Required:

• Experience with EDMS platforms such as Adept Aconex or similar systems.
• Background in engineering construction or capital project documentation environments.
• Strong troubleshooting and problemsolving skills.
• Knowledge of metadata structures classification version control and permissions management.
• Strong communication skills and ability to support crossfunctional teams.
• High attention to detail and strong process orientation.
• Ability to manage multiple priorities in a global matrixed organization.

Education/ Experience:

• Minimum of 5-10 years experience in a document control function in an operations or project execution environment.
• Minimum of 1-5 years experience in Electronic Document Management Systems (EDMS) application owner/ administrator.
• Associate degree or bachelors degree associated with current industry. Years of experience acceptable in lieu of degree.

Preferred:

• EDMS system administrator module owner or SME experience.
• Knowledge of engineering documentation standards and capital project lifecycles.
• Familiarity with metadata governance retention schedules classifications and configuration updates.
• Experience developing training materials SOPs and user guides.
• Experience supporting workflow optimization document cleanup initiatives or audit readiness.
• Working knowledge of SharePoint Teams or similar collaboration platforms. #LI-JH3

Benefits of Joining Albemarle

• Competitive compensation

• Comprehensive benefits package

• A diverse array of resources to support you professionally and personally.

We are partners to one another in pioneering new ways to be better for ourselves our teams and our communities. When you join Albemarle you become our most essential element and you can anticipate competitive compensation a comprehensive benefits package and resources that foster your well-being and fuel your personal growth. Help us shape the future build with purpose and grow together.