Summer 2026 Study Abroad Student Worker

JOB SUMMARY

The Study Abroad Student Assistant supports the Office of Study Abroad at Seton Hall University by providing administrative advising and event support. This role offers hands-on experience in study abroad program development student services and the use of administrative platforms (e.g. Terradotta Excel Microsoft Forms).

The student assistant will interact directly with prospective and current study abroad students and their families while contributing to the planning and execution of programs and events.

The ideal candidate is adaptable detail-oriented and willing (though not required) to assist with occasional evening and weekend events in support of office initiatives.

This position can be commuted to a full academic year position at the start of the Fall.

DUTIES & RESPONSIBILITIES

The student assistant will work under the supervision of the Director of Study Abroad and collaborate closely with staff and students.

Daily Responsibilities

Respond to student and family inquiries via email regarding study abroad programs application processes and deadlines.

Conduct advising sessions with prospective study abroad students providing guidance on program selection and requirements.

Perform data retrieval entry and analysis within SHUs Terradotta Study Abroad database.

Assist with program creation editing and updates using Terradotta software.

Coordinate scheduling and logistics for events including class visits tabling and information sessions.

Maintain organized records and assist with general administrative tasks.

Event & Outreach Responsibilities

Provide on-site support at Study Abroad events including tabling and information sessions.

Engage with prospective and current students as well as their families to promote study abroad opportunities.

Assist with event setup breakdown and decoration

Greet and direct guests ensuring a welcoming and professional environment.

Support evening and weekend events optionally.

Skill Development

Through this role the student will gain hands-on experience in:

Web design and content management (through Terradotta)

Data management and Excel-based analysis

Administrative organization and program planning

Professional communication and advising

Team collaboration and event coordination

REQUIRED QUALIFICATIONS

Must be a current undergraduate at Seton Hall University

Strong written and verbal communication skills

Excellent organizational and time management abilities

Positive attitude and strong work ethic

Ability to work independently and as part of a team

Willingness to learn and take initiative

Must be enrolled in a matriculated program and registered at least half-time for Fall 2026

DESIRED QUALIFICATIONS

Participation in one or more Seton Hall Study Abroad programs

Previous work internship or club experience involving leadership or responsibility

Familiarity with Microsoft Office (especially Excel) and/or database systems

SPECIAL INSTRUCTIONS

1215 hours per week (maximum 20 hours per week possible)

Hours must be scheduled between 9:00 AM and 5:00 PM Monday through Friday

Students will create a flexible schedule within these hours that work well with their schedule

Weekends and Evening events may be requested but remain optional

Summer Availability may also be requested but remains optional

NOTE: Application documents MUST include:

Resume

Cover Letter

2 Writing Samples (Focused Application Questions)

All sections of the application must be submitted before review. Incomplete applications will not be reviewed.

CONTACT

ADDITIONAL INFORMATION

2 Written Questions

1. Why are you interested in working with the Office of Study Abroad and how does this position align with your academic or career goals

2. Draft an email responding to a student asking: How do I get started with studying abroad