Administrative Assistant Three Rivers Charter School

Three Rivers Charter School is a small public charter school serving 110 students with 1213 dedicated staff members. We are seeking a detail-oriented organized and proactive Administrative Assistant to manage the daily operational and administrative functions of the school. This role is central to ensuring smooth day-to-day operations supporting staff and maintaining compliance with district and state requirements.

We are ideally looking to hire someone for the end of the school year potentially training in the later part of May but full time position begins August 10 2026 and we can be flexible with start dates. Note the summer is limited hours especially in July.

Administrative & Operational Duties

• Oversee daily operations of the front desk including greeting visitors answering phones and managing the schools main email account.
• Complete daily attendance reporting and maintain accurate student records.
• Manage and maintain student cumulative files.
• Maintain and coordinate the school calendar events and project timelines.
• Track monthly Awareness and Heritage themes and create bulletin board visuals to support them.
• Create and distribute the weekly school newsletter alongside the administrator.
• Oversee ordering and inventory of supplies for students staff and the building.
• Manage school technology resources for both staff and students including troubleshooting and coordination with IT support.
• Assemble report cards and distribute them electronically to families.
• Manage details and logistics for Outdoor School including communications scheduling and supply coordination.
• Assist the teacher liaison or administrator with offsite activities.
• Support building security by coordinating emergency drills evacuation procedures and required safety record keeping.
• Provide backup coverage for other office and operational roles as needed.
• Assist with planning and execution of school fundraising events and school-wide meetings (34 evenings per year).
• Perform other job-related duties as assigned by school leadership.
• Monitor student behavior at recesses breaks and other transition times during the school day ensuring a safe and respectful environment.
• Assist students with health-related needs and communicate with parents/guardians as necessary.
• Manage student medications under the supervision of the school nurse.
• Manage confidential record keeping in compliance with legal and school district requirements.
• Implement the TRCS communicable disease management plan when applicable.

Required Experience:

Junior IC