Office Manager Document Controller

ACCIONA is a global company leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65000 professionals present in more than 40 countries across the five continents all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference promote sustainable development and find solutions to the biggest global challenges including climate change overpopulation and water scarcity Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

Acciona offers a competitive salary relocation assistance where relocation is required and approved 401(k) retirement plan medical dental vision life short and long-term disability benefits tuition reimbursement paid time off and more.

I. Office Management Responsibilities

• Manage daytoday office operations including supplies scheduling space planning vendor coordination travel onsite logistics among others.

• Coordinate and document meetings prepare agendas take minutes and track action items across project leadership teams.

• Serve as the primary administrative liaison between the teams working on the project remote project personnel and corporate offices.

• Maintain office records correspondence calendars and project administrative logs.

• Assist with travel arrangements expense coordination and visitor management.

• Support creation of presentations project communications and documentation packages as required.

• Maintain confidentiality and ensure secure handling of sensitive project documentation.

II. Document Control Responsibilities

Document Management System (DMS) Administration

• Establish and maintain the project document control system (Procore Autodesk or similar per project guidance).

• Manage document workflows for design construction permitting and administrative deliverables.

• Maintain document numbering systems metadata standards transmittal logs and revision control.

Document Processing & Quality Control

• Receive review classify register and distribute incoming documents including:

  • Drawings

  • RFIs

  • Submittals

  • Reports

  • Specifications

  • Contracts / amendments

• Perform quality checks for accuracy completeness formatting and compliance with project conventions.

• Maintain current and superseded versions per project protocols.

Interface & Coordination

• Coordinate document flow between project teams subcontractors consultants permitting authorities client representatives and other key interphases.

• Support timely review cycles by tracking deadlines notifying reviewers and following up to ensure compliance.

• Facilitate internal and external audits by providing accurate documentation and traceability.

Records Management

• Develop and maintain structured file libraries using EDMS SharePoint or other CDE platforms.

• Ensure secure document storage backup archiving and disposal according to contract and regulatory requirements.

• Maintain a live deliverable register with status due dates and forecast dates.

• Ensure full compliance with all established cybersecurity protocols

Skills

• Highly organized and detailoriented.

• Strong interpersonal and clientfacing communication skills.

• Proactive adaptable and able to manage competing priorities.

• High integrity in managing confidential information.

• Ability to train team members on document control processes and tools.

• Ability to collaborate in a fastpaced multicultural multidisciplinary environment.

• Prior experience on major infrastructure water EPC or designbuild projects.

• Strong writing formatting and documenttracking skills.

• Excellent organizational communication and multitasking skills.

• Additional preferred not required:

  • Familiarity with ISO 19650 principles and Common Data Environment workflows

  • Experience supporting crossborder (US Mexico) or multioffice project teams.

• High school diploma required; Associates or Bachelors degree preferred.

• Experience in administrative support office management or document control for engineering construction or large infrastructure projects.

• Proficiency in Microsoft Office Suite and familiarity with EDMS platforms (Procore Autodesk Asite ProjectWise SharePoint or similar).

• Strong understanding of document control procedures technical documentation and revision control.

ACCIONA has been given the Top Employer& 2025 certification in US as well as the Top Employers North America& 2025 seal which certifies the companys commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent we work to foster an inclusive environment that promotes respect belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin circumstances background or condition.