Administrative Associate Identity & Access Management, GR&S

Support a Senior Leader. Be the Connector. Grow Your Career.

Are you energized by fastpaced environments relationships and learning how a large organization really works Do you thrive when trusted with responsibility and given room to grow

Were looking for an Administrative Associate to support the Global Head of Identity and Access Management at Vanguard. This is an ideal entrylevel opportunity for someone who brings curiosity professionalism and a positive mindsetand is ready to scale quickly with the right support.

Why This Role Is Special

This isnt just calendar management.

In this role youll be at the center of how work gets done partnering closely with a senior leader and connecting with hundreds of people across the organization. Youll learn how the enterprise functions who the key players are and how to navigate priorities at a senior levelskills that will serve you throughout your career.

What Youll Do

• Manage a dynamic highvisibility calendar for a senior leader
• Coordinate meetings with partners across the organization including executivelevel participants
• Learn how Vanguard worksand quickly figure out whos who what matters most and how to get things done
• Serve as a trusted approachable point of contact for leaders and team members across the crew
• Build strong relationships and communicate with confidence and discretion
• Help surface themes feedback and insights you hear across the organization in a thoughtful professional way
• Grow your responsibilities and impact as trust and confidence build

What Were Looking For

• Strong learning agilityyou pick things up fast and arent afraid to ask questions
• A peoplefirst mindset: approachable engaging and collaborative
• The drive to figure things out take ownership and bring great energy to everything you do.
• A positive professional and enthusiastic attitude
• Clear written and verbal communication skills
• Solid organizational skills and attention to detail
• Comfort working with calendars meetings and deadlines
• Good judgment and discretionyou know what to escalate and what to keep confidential

Nice to Have

• Prior administrative coordinator or scheduling experience
• Exposure to a large organization or enterprise environment
• Experience supporting multiple stakeholders or leaders
• Familiarity with corporate tools (Outlook Teams etc.)

Growth & Development

Youll be supported coached and encouraged to growwhether that means deepening your administrative expertise or mapping your career journey at Vanguard.

What We Value

• People who speak professionally about past roles and experiences
• Curiosity over perfection
• Enthusiasm over ego
• Integrity trust and teamwork

W

Location & Work Environment

• Hybrid work model in PA only.
• No relocation or visa sponsorship available for this role

Special Factors

Sponsorship

About Vanguard

At Vanguard we dont just have a missionwere on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members designed to capture the benefits of enhanced flexibility while enabling in-person learning collaboration and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.