Job Description:

Job Title: Sr. Operations Coordinator

Department: Communication Philosophy Religious Studies & Interdisciplinary Programs as listed

Primary Work Location: Fairfield Campus

Direct Supervisor: Director of Operations and Budget Manager Meditz College

Basic Function:

Successful candidates will demonstrate the ability to work independently as well as part of a team to manage multiple tasks simultaneously with minimal supervision for the College of Arts and Sciences Departments of Communication Philosophy Religious Studies as well as supporting Directors of CAS Programs (International Studies Bachelor of Liberal & Professional Studies Digital Journalism Sports Media Islamic Studies Black Studies & Peace & Justice). Seeking proficiency in managing department and program budgets.

Education Certification License and Experience Requirements:

Education: Associate Degree or higher preferred or equivalent office experience

Experience: A minimum of 5 years of office experience is required. A strong ability to work and communicate with others is essential requiring well-developed interpersonal organizational and problem-solving skills with strong customer service and attention to detail. The ability to work independently and carry tasks through to completion. To plan and anticipate yearly workflows and work closely with Chairs and Directors as well as the Deans Office. Proficiency with Microsoft Office (including Excel Word and Outlook) as well as an aptitude for learning new systems and tools.

Essential Functions:

Manages all department and Program budget and finance needs. This involves:

• coordinating and managing budgetary and financial operations for the departments and programs assigned including monitoring budget availability throughout the budget cycle;

• managing all budgetary processes through the Work Day application;

• assisting department chairs and directors with annual budget submission in discussion with the CAS Director of Operations & Budget Manager.

Course Registration Process. This involves:

• coordinating and processing electronic submission of semester course offerings for areas of support through the CourseLeaf application inclusive of identifying appropriate Magis Core attributes;

• assisting department chair with verifying approval of WAC/WID course releases;

• organizing registration materials assisting with the monitoring of faculty teaching loads and schedules and student enrollments;

• managing necessary documentation and processing for Internship and Independent Study courses in Stags4Hire;

• assisting CAS enrollment management team with course enrollments communicating to chairs and/or directors faculty member and students when courses are low enrolled and need to be cancelled;

• with Chair/Dean approval canceling low enrolled classes and moving students to other sections. This entails looking up student schedules and follow-up with instructors and students etc.

Faculty Hiring Process. This involves:

• assisting chairs with the hiring of new tenure track and part-time faculty; inclusive of maintaining electronic files for new & prospective hires (as requested);

• for full-time faculty searches assistant chairs in developing the line request;

• assist with onboarding of new faculty hires; inclusive of working with the Deans Office to ensure office assignment and working with ITS to ensure phone computer and iPad are assigned and setup;

• assisting in the orientation of part-time faculty including compiling application information and directing them towards the next steps through the hiring process coordinating necessary

Department and Program Reviews:

• Assist chair or director with logistics for external reviews such as: scheduling room reservations reserving hotels etc.

• setupoffice space Blackboard ITS etc.

Work Schedule:12-month role

Employee Type: Non-Exempt (Hourly)

Applicable to all positions: Performs such other duties responsibilities and activities as required by supervisor and as departmental/University needs indicate.

Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as containing a comprehensive inventory of all duties responsibilities activities and/or qualifications required or expected of employees assigned to this job. Duties responsibilities and activities may change and new ones may be assigned at any time with or without notice.

Category:

Performs such other duties responsibilities and activities as required by supervisor and as departmental/University needs indicate.

*Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties responsibilities activities and/or qualifications required or expected of employees assigned to this job. Duties responsibilities and activities may change and new ones may be assigned at any time with or without notice.

All offers of employment are contingent upon a satisfactory background check.

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

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