Administrative Assistant

Overview

People. Passion. Pride. This is what has driven our team since 1833.

Since that time we have developed to become a critical partner in the global aviation industry delivering time-critical logistics services at over 300 locations in 65 countries across 6 continents.

But at the heart of our business is our people.

Role Purpose

Responsibilities include organizing and arranging
documents and data updating and correcting timecards finalizing payroll assisting new employees with
hiring paperwork and all other general office duties

What you will be doing

Enters fuel tickets into the Menzies Aviation accounting software daily to maintain established
deadlines
Inputs inventories receipts and transfers daily
Performs analysis of (loss/gain) in the system daily
Responsible for ensuring that data is entered correctly appropriately documented and reconciled
to source documents
Assist managers employees suppliers and customers with inquiries resolving issues or
escalating as necessary
Responsible for reconciling daily book inventories by individual supplier
Validates monthly closing reports to ensure that monthly summaries add up to daily totals
Maintains all base billing through Menzies Aviation accounting software and corresponds with
Accounts Payable
Organizes arranges and enters document data in accordance with established procedures
Performs general office duties inclusive of but not limited to filing answering telephone(s) mail
distribution and composing correspondence
Assists with preparing new employees hiring paperwork
Creates and maintain employee files
Conducts new-hire onboarding and orientation
Compiles and submits orders for base supplies and maintains Purchase Order records
Ensures safe and secure operation in accordance with the highest possible standards of health
safety security and all government statutory requirements
Performs other duties as assigned

Safety Security Wellbeing and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health safety and wellbeing of yourself and others in accordance with provided information training and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff all areas of our business there is a potential risk to the health safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

What we are looking for:

High School diploma or equivalent
Ability to read write and speak fluent English
Ability to type 30 to 40 WPM and be proficient with 10-key
Must be computer literate with strong knowledge of Microsoft Word and Excel
Ability to read analyze and interpret documents
Excellent organizational skills ability to prioritize and multi-tasked orientated
Ability to work independently self-starter
Must be able to lift move/push 30 lbs.
Must pass pre-employment drug test.
Ability to lift up to 35 lbs.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex race disability age sexual orientation gender reassignment religion or belief marital status pregnancy and maternity. We strive to create an inclusive working environment where the different knowledge perspectives experiences and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process we will always consider how candidates fit with our values which you can learn more abouthere.

Application Instructions

Is this role ticking all the boxes for you If so please click apply now

Required Experience:

Junior IC