Administrative Assistant I-Pediatrics-Parenting Center

Join a dynamic group of professionals and administrators to make a difference in the lives of children and families. The Mount Sinai Parenting Centers mission is to transform the way pediatric healthcare is delivered by maximizing opportunities to promote strong parent-child relationships and early childhood development within everyday healthcare interactions. We create trainings curricula videos and resources for providers to use in healthcare moments with the goal of providing parents with the tools they need to foster optimal social emotional and cognitive development in their children 0-5 years old. ivision. Assists supervisor in routine personnel budget and other operational details. This individual typically reports to a manager director or division head.

This role provides essential administrative operational and coordination support that helps advance the Parenting Centers mission across program engagement and communications research activities stakeholder engagement and day-to-day operations. The position plays an important role in supporting the teams work to reach families strengthen partnerships and ensure the smooth execution of core projects and organizational priorities.

• Assisting leadership with developing presentations workshops posters papers and related materials that advance the science of early childhood development to various audiences
• Providing live logistical support and administrative coordination for conferences presentations and events both virtual and in-person
• Contributing to team program engagement and recruitment efforts and ensuring responsive direct support for programs and users
• Supporting focused and productive meetings and discussions through agenda development facilitation support and follow up
• Providing administrative coordination as needed for research and program evaluation activities including coordinating with key collaborators and managing IRB submissions
• Fulfilling key operational and administrative functions supporting finance vendor and partner contracts processing and office management

• Associates Degree in Secretarial Science or related field or HS/GED plus two years of related experience
• Bachelors Degree preferred
• 2-3 years administrative or medical office experience required
• Highly motivated organized and detail-oriented.
• Strong computer skills including the Microsoft Office Suite and Google Workspace with proficiency preferred in Powerpoint / Google Slides and Excel / Google Sheets.
• Exceptional written and verbal communication skills including writing editing and proofreading
• Excellent organization and time-management skills
• Ability to work both independently and collaboratively
• Are able to bring structure to ambiguous or evolving work
• Take initiative in moving projects forward independently and anticipating team needs
• Can synthesize meetings and discussions into clear takeaways decisions and action items for leadership

• Are comfortable facilitating discussions with leadership and external partners

  Are familiar with

  • Salesforce or other CRM platforms
  • Zoom and/or other virtual meeting platforms
  • Project management tools like

Non-Bargaining Unit IBZ - Pediatrics Parenting Center - ISM Icahn School of Medicine