Part-Time Fine Arts Coordinator

Concordia University Texas (CTX)

Job Location:

Austin, TX - USA

Monthly Salary: Not Disclosed

Posted on: 6 days ago

Vacancies: 1 Vacancy

Job Summary

POSITIONS PURPOSE

The Fine Arts Coordinator provides essential administrative support to the School of Fine Arts serving as a key liaison between the Director faculty students staff and community members. This 20-hour per week position requires exceptional organizational abilities attention to detail and a passion for the arts.

JOB DUTIES & ESSENTIAL POSITION FUNCTIONS

Administrative Support

Maintain comprehensive School of Fine Arts calendar (university-wide and internal department events)
Schedule rooms for classes lessons rehearsals and performances
Coordinate purchasing and procurement for the music department tracking budget expenditures
Organize physical spaces and maintain the music library
Create and maintain spreadsheets for student information faculty schedules and event planning
Schedule piano tuning throughout the year
Arrange for instrument maintenance and repair (woodwind brass string)
Coordinate locker assignments and create sign-up systems for students
Manage recruiting efforts

Event Management

Collaborate with marketing and communications for Fine Arts events promotion
Collect program details from faculty and submit to communications for program creation
Create digital programs and prepare slides for concerts
Assist with tour planning and logistics
Attend music tours to manage logistical details
Organize student celebrations and end-of-semester events
Coordinate ensemble and individual photos

Communications and Marketing

Submit event information to university communications for promotion
Maintain social media presence on platforms like Facebook and Instagram
Collect information from faculty and students to help create SoFA newsletters (monthly) and manage distribution
Submit design requests for flyers and promotional materials
Update the School of Fine Arts website with current information
Manage email communications to students faculty and community members

Student Support

Coordinate Friday Serenade (performance lab) sign-ups
Organize jury sign-ups and scheduling
Assist with student worker assignments and scheduling
Support student recital logistics
Create folders and materials for student camps and workshops

Camp and Special Event Coordination

Assist with planning and execution of music camps
Reserve rooms and arrange for necessary equipment
Order supplies prepare student folders and organize materials
Coordinate food and refreshments for camps and special events

Community and Recruiting Support

Assist with Fine Arts recruiting efforts with schools and community
Coordinate alumni communications and events
Support faculty with community engagement initiatives
Help manage partnerships with community organizations
Helps with recruiting efforts
Other duties and functions as needed

REQUIRED KNOWLEDGE ABILITIES & PRINCIPLES

Excellent organizational and time management skills
Strong written and verbal communication abilities
Proficiency with Microsoft Office Suite (Word Excel PowerPoint)
Experience with social media platforms and basic marketing principles
Ability to work independently and as part of a team
Detail-oriented with strong problem-solving skills
Ability to create and implement systems to improve efficiency and effectiveness
Ability to articulate and model the Concordia University Texas mission vision and values
Commitment to encouraging and supporting diversity inclusion and equity as a key component of becoming the premier university where the adventure of faith learning and life-changing experiences leads to meaningful work
All CTX positions require mission-driven individuals who have a heart for the Gospel and are committed to the Concordia Distinctive our faith-based mission of empowering students from all backgrounds to lead lives of critical thought compassionate action and courageous leadership.

PREFERRED KNOWLEDGE & ABILITIES

Associates degree or higher
Experience with fine arts
Experience in an academic or arts-related environment
Familiarity with event planning and coordination
Knowledge of fine arts terminology and practices
Experience with design software (such as Canva)
Familiarity with website content layout

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

Experience in an academic or arts-related environment
Familiarity with event planning and coordination
Knowledge of fine arts terminology and practices
Experience with design software (such as Canva)
Familiarity with website content layout
Prolonged periods of sitting at a desk and working on a computer.
Ability to occasionally lift pull or push up to 30lbs.
Ability to move across and access various areas of Concordia University Campus

COMMITMENT TO THE CONCORDIA UNIVERSITY TEXAS MISSION

Concordia University Texas (CTX) is an Equal Employment Opportunity employer. CTX seeks candidates who demonstrate both professional excellence and strong personal faith in Christ while strengthening our campus culture of diversity equity and inclusion. To the extent allowed by law we reserve the right to give preference in employment based upon religion. As an institution rooted in the Lutheran tradition and aligned with the Lutheran Church-Missouri Synod CTX does not discriminate on the basis of gender race color age national origin disability genetic information military or veteran status or any other basis protected by law.

The preceding job description outlines the general nature and key duties of this role. It may not list every duty responsibility or qualification needed. Please ensure you meet all necessary qualifications and are capable of performing all job functions with or without reasonable accommodations.

Required Experience:

POSITIONS PURPOSE The Fine Arts Coordinator provides essential administrative support to the School of Fine Arts serving as a key liaison between the Director faculty students staff and community members. This 20-hour per week position requires exceptional organizational abilities attention to detai...