Office Clerk- Police Department

Hourly rate: $19.89

Full benefits package includes: MO Lagers Pension medical dental life insurance long-term disability EAP and various voluntary benefit plans

General Purpose of Position

Performs routine clerical and administrative work.

Major Duties and Responsibilities

Performs tasks necessary for specific position assignment of the Police Department

• Performs duties pertaining to Receptionist
• Answers central telephone switchboard
• Receives the public and answers questions; responds to inquiries from employees citizens and others and refers when necessary to appropriate person
• Provides of sale of police reports to the public. Restricted to those authorized by law or department policy.
• Typing and filing

Performs duties pertaining to Records Clerk

• Performs daily computer data entry and retrieval duties
• Obtains information for Department personnel authorized outside agencies and private citizens
• Reproduces copies of reports and other materials as directed or required
• Receives the public and answers questions; responds to inquires from employees citizens and others and refers when necessary to appropriate persons.
• Provide copies of reports as requested by various city departments municipal court insurance companies Probation and Parole and other Federal or State agencies or anyone authorized by Federal or State statute.
• Distributes daily incident logs
• Maintain records of all reports submitted to the record room
• Files reports and booking sheets
• Close and expunge records

Performs duties pertaining to Purchasing

• Prepares all department requisitions for payment and/or purchase orders
• Keeps detailed bookkeeping ledger and records on all accounts payable and receivables
• Responsible for ordering uniforms for commissioned officers dispatchers and other authorized personnel
• Maintains records on detective clothing allowance
• Prepares vehicle accident insurance forms reviews estimate for repair and makes appointments for repair and coordinates with appropriate insurance companies.
• Monitors expenditures according to monthly budget projections and report discrepancies.
• Maintains all purchasing inventory and vehicle files
• Prepares specifications and solicits bids for all purchases in accordance with city and department policy

Performs duties pertaining to Bureau of Field Operations (BFO)

• Prepares and maintains employee time records comp-time overtime leave time and other related personnel records for the department.
• Maintains files of all personnel regarding salary increases due dates and notification of upcoming performance evaluation requirements
• Maintains information on personnel including drivers license information secondary employment attendance and training
• Answers incoming calls for information as required as well as taking messages for all BFO staff including court cancellations and notifications
• Updates BFO schedules when required or directed.

Performs other duties as directed

Education and Experience

The person in this position must have a high school diploma or its equivalent with specialized course work in office practices such as typing bookkeeping and filing preferred. Ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations is vital for this position.

Equal Opportunity Employer M/F/Disabled/Veteran