Project & Administrative Coordinator

Title: Project & Administrative Coordinator

State Role Title:Gen Admin Supv I/Coord I

Hiring Range: Up to $55000 (Commensurate with Experience) $2500 Bonus after receiving VCA

Pay Band: 4

Agency: Richard Bland College

Location:Richard Bland College

Agency Website:

Recruitment Type: General Public - G

Job Duties

Richard Bland College (RBC) is a two year residential liberal arts transfer institution dedicated to preparing students for successful transfer to highly ranked colleges and universities. A true hidden gem just outside Virginias Tri Cities region RBC offers a distinctive learning and working environment on more than 750 acres of scenic wetlands forests and the Commonwealths oldest and largest pecan grove.

Richard Bland College invites applications for a Project Administrative Coordinator a key administrative role supporting campus operations facilities and procurement activities. This position provides direct support to the Chief Operating Officer and Executive Administrative Assistant ensuring compliance with the Virginia Public Procurement Act (VPPA) agency policies and administrative best practices.

The Project Administrative Coordinator plays a vital role in contract administration procurement processes facilities coordination and project management to support the efficient operation of the College.

Key Responsibilities

Procurement & Contract Administration

Conduct state compliant procurement activities in accordance with VPPA eVA and agency policies
Process purchase orders requisitions solicitations and related procurement documentation
Track contracts renewals vendor compliance milestones and deliverables
Maintain procurement and contract records in accordance with Library of Virginia retention schedules
Administer or coordinate procurement card (P Card) transactions following state guidelines
Ensure accuracy timeliness and audit ready documentation for all procurement actions

Administrative & Operational Support

Maintain workflows for reporting budgeting procurement and facilities requests
Prepare administrative reports logs internal reviews and professional communications
Support agency program operations and compliance requirements
Ensure efficient task completion and adherence to established administrative procedures

Facilities & Project Support

Assist with maintenance requests space planning and facilities coordination
Plan implement and manage assigned projects and process improvements
Monitor project progress and provide timely status updates
Track facilities requests and ensure timely resolution and follow up

Performance Expectations

Consistent compliance with procurement laws policies and audit standards
Accurate tracking of contracts deadlines and documentation
High quality reliable reporting and administrative support
Effective coordination with staff vendors and external partners

Minimum Qualifications

High School Diploma or equivalent
Demonstrated knowledge accounting procurement practices and contract administration.
Demonstrated knowledge of administrative management practices.
Proven organizational skills managing multiple priorities; maintained accurate records and delivered clear timely communication across teams.
Experience in government or regulated administrative operations.
Experience with procurement purchasing or contract workflows
Proficient in PC applications including word processing spreadsheet and database software.
Demonstrated ability to handle diverse financial transactions while maintaining accurate records and working independently to meet deadlines.

Additional Considerations

Graduation from college or university with a degree in business or related field.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

RICHARD BLAND COLLEGE IS AN AA/EEO EMPLOYER Richard Bland College is an equal opportunity institution providing educational and employment opportunities programs services and keeping with this policy the College does not discriminate and makes no distinction in the admission of students nor in any other of its official activities based on race color national origin (ancestry) religion (creed) age military service or veteran status marital status parental status political affiliation sex (including pregnancy and gender identity or expression) sexual orientation family medical history or genetic information disability any other status protected by law or any other non-merit based factors. The college also prohibits sexual misconduct including sexual violence or harassment. All standards and policies governing college employment and student employment recruitment admissions financial aid and support programs are applied accordingly.

In compliance with the Americans with Disabilities act (ADA) RBC will provide if requested reasonable accommodation to applicants in need of access to the application interviewing and selection processes.

BACKGROUND INVESTIGATIONS: Final candidates are subject to a background investigation. The investigation may include: local agency checks; criminal record check; driving record; employment verification; verification of education; and other checks requested by the hiring authority related to the position.

LAYOFF POLICY: If you are a classified employee and have been affected by DHRM Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) you must attach a copy of the card with your application prior to the job posting closing date.

ELECTRONIC APPLICATIONS ONLY: A fully completed state application or résumé must be submitted for this position electronically through this website. Unfortunately RBC cannot accept mailed emailed faxed or hand delivered applications and résumés. This website will provide a confirmation of receipt when the application is submitted for consideration. You have not completed the process until you receive a confirmation number.

ANNUAL FIRE AND SECURITY NOTIFICATION: The Annual Fire and Security Report(s) include campus security information campus fire statistics safety procedures and provides statistics for criminal and disciplinary offenses. The report(s) are provided annually in compliance with the Clery Act and the Higher Education Opportunity Act (HEOA). Richard Bland College of William & Mary Annual Safety and Security report and the Annual Fire Safety report is available at: . A hard copy of the Annual Security and Fire Safety reports and/or a copy of the Criminal Incident and Fire Incident Logs are maintained at the Department of Campus Safety & Police and will be provided upon request.

APPLICATION INSTRUCTIONS: For full-time teaching faculty positions and adjunct faculty (part-time teaching faculty) applicants must submit a cover letter specifying their interested teaching discipline and statement of teaching philosophy their schedule availability résumé/curriculum vitaé all unofficial transcripts and a list of three (3) professional references. Please note: official transcripts are required on the first day of employment for all teaching faculty positions at RBC.

For administrative and professional faculty positions the cover letter résumé all unofficial transcripts and a list of three (3) professional references are required. Official transcripts are also required on the first day of employment for administrative and professional faculty positions at RBC.

IN COMPLIANCE WITH EQUAL EMPLOYMENT OPPORTUNITY LAWS: Employees or prospective employees who believe they have witnessed or experienced discriminatory conditions or discriminatory acts related to RBC employment practices or inaccessible conditions should present their concerns to:

Chief Business Officer
Richard Bland College
Physical Address: Pecan Hall Second Floor 11301 Johnson Road South Prince George VA 23805
Telephone: extension 8603
Email:

IN COMPLIANCE WITH TITLE IX: Employees prospective employees student workers or prospective student workers who believe they have witnessed or experienced discriminatory conditions or discriminatory acts related to RBC employment practices or inaccessible conditions that are inclusive of sexual misconduct sexual violence sexual harassment should present their concerns to either of the following:

Title IX Coordinator
Richard Bland College
Physical Address: Academic Innovation Center 11301 Johnson Road South Prince George VA 23805


Or

Department of Education
Office of Civil Rights
400 Maryland Avenue S.W.
Washington DC 20202-1100


Contact Information

Name: Richard Bland College - Office of Human Resources

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability use this link: Career Pathways for Individuals with Disabilities or call DARS at or DBVI at .

Contact Information
Name: Richard Bland College - Office of Human Resources
Phone:
Email:

Contact Information

Name: Office of Human Resources

Phone: To stay informed about the status of your application please log into your account at

Email: T

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.