Corporate AP Supervisor

The Accounts Payable Supervisor supports the Corporate Accounting Department in various tasks related to Accounts Payable processing as it relates to Corporate related Accounts Payable invoices (e.g. Legal Tax Insurance HR Finance Network Affiliation Consolidated/multimarket invoices etc.). Additionally the Accounts Payable Supervisor will coordinate the processing of all Company-related Capital expenditure invoices.

Physical Demands & Work Environment:

The AP Supervisor must be able to sit reach conduct telephone conversations use electronic mail write letters and memos conduct face-to-face discussions with individuals or groups. Repetitive movements are required.

Essential Duties & Responsibilities:

• Supervise a team of up to three accounts payable professionals
• Maintain company policies and procedures for internal control and policy adherence
• Oversight of the capex spend invoicing along with understanding the CAR system process
• Oversight of Doc-link (automated accounts payable workflow interface with D365 ERP)
• Supervise the accurate & timely data entry of vendor invoices credits sales & use tax
• Coordinate the preparation of the bi-weekly check/ACH issuance for management approval
• Compliance with Sales & Use tax guidelines for the various states (45 states)
• Coordinate key initiatives with the Dallas Shared Service team (ACH 1099 UAT testing etc.)
• Supervise the Processing of Non-PO invoices (manual processing voids etc.)
• Where applicable perform Statement Reconciliations & Open Receiver Resolution
• Ensure that all vendor emails/calls are followed up on in a timely manner
• Meets/Maintains Department SLA for acceptable processing volume and quality standards
• Assist with the preparation of monthly accounting journal entries related to accruals & deposits
• Assist with the preparation of balance sheet reconciliations pertaining to accounts payable
• Research and resolve expense and payment variances/discrepancies
• Ensure all levels of approval within the accounting process have been achieved
• Manage aging and cash control with the Treasury team
• Interface with managers responding to questions and concerns
• Additional projects as delegated by department management (e.g. annual 1099s etc.)
• Assist the external auditors when requested

Requirements & Skills:

• Bachelors degree in accounting Finance or a related field preferred. Direct related experience or equivalent combination of education and experience
• Prior supervisory experience preferred
• Working knowledge of general bookkeeping or accounting practices
• Good verbal and written communication skills along with customer service skills
• Proficiency in Microsoft Office Suite and Microsoft Dynamics 365 or similar ERPs
• Demonstrated ability to calculate figures and amounts such as discounts interest commissions proportions percentage and apply to practical situations