Office ManagerExecutive Assistant

Office Manager/Executive Assistant to CEO

Location:Miami FL (Full-time in-office)
Role Type:Full-Time

About Upshop

Upshop powers smarter store operations for retailers by combining data AI andexecutionworkflows across fresh center store and inventory management. Our platform enables retailers to reduce wasteoptimizeinventory and improve profitability at scale.

Role Overview

Upshop isseekinga highly effectiveExecutive Assistantto support the CEO and oversee day-to-day operations of our Miami office.

This role requires sound judgment strong prioritization skills and the ability tooperatewith discretion in a fast-paced environment. The Executive Assistant will serve as a key partner to the CEOoptimizingtime driving follow-through and ensuring seamless coordination across internal and external stakeholderswhile alsomaintaininga high-functioning office environment for a growing team.

Key Responsibilities

Executive Support

• Manage and prioritize the CEOs calendar ensuring alignment with business priorities

• Coordinate travellogistics and meeting preparation

• Prepare materials for leadership board and external meetings

• Track and drive follow-up on key action items and initiatives

• Serve as a point of coordination across stakeholders whilemaintainingstrict confidentiality

Office Operations

• Oversee daily operations of the Miami office (40 employees)

• Manage vendors facilities and office services

• Ensure a professional efficient and well-maintained work environment

• Coordinate onsite meetings events and leadership visits

• Support onboarding and in-office employee experience in partnership with HR

• Manage office-related budgets and expenses

Qualifications

• 5 years of experience supporting senior executives preferably at the CEO level

• Strong organizational prioritization and problem-solving skills

• High levelof professionalism discretion and attention to detail

• Ability tooperateindependently and manage multiple priorities

• Excellent communication and stakeholder management capabilities

Preferred Experience

• Experience in a high-growth SaaS or technology environment

• Prior responsibility for office operations or workplace management

What Success Looks Like

• CEO time isoptimizedand aligned to highest priorities

• Strong execution and follow-through across key initiatives

• Miami officeoperatesefficiently with minimal disruption

• Employees and visitors experience a well-run professional environment

Why Join Upshop

• Direct exposure to executive leadership

• High-impact role with broad organizational visibility

• Opportunity to help shape a growing office and team