Conveyancing Secretary (Bonds) – Cape Town

Introduction

A prestigious global law firm is seeking a highly experienced Conveyancing Secretary (Bonds) to join its Cape Town office. This role is suited to a detail-driven professional with extensive experience in mortgage bonds and cancellations who thrives in a fast-paced high-performance legal environment.

Key Responsibilities

• Manage mortgage bond registrations and cancellations from instruction through to lodgement and registration
• Prepare and manage standard security documentation utilised by South African banks
• Draft and process consents to cancel bonds verify guarantee requirements and issue guarantees where applicable
• Liaise effectively with banks consultants clients and other transacting parties
• Open manage and close files on the firm’s file management system including conflict checks and engagement letters
• Ensure full FICA compliance for all clients and matters
• Maintain accurate diary management scheduling and meeting coordination
• Oversee archiving and dead filing processes
• Ensure efficient document collation production and distribution in line with firm standards and formatting requirements
• Utilise Lexis Convey e4 and electronic document management systems to produce accurate documentation within deadlines
• Provide administrative and typing support to the broader conveyancing team as required
• Support office and practice management functions ensuring effective systems and processes
• Manage financial aspects of matters including:
  • Monitoring and recovery of fees prior to registration
  • Billing and resolving account queries
  • Reviewing and actioning unbilled disbursements
• Maintain strong client service standards handling pressure situations with professionalism and diplomacy

Minimum Requirements

• Grade 12 (Matric)
• Recognised Secretarial or Administration Diploma/Certificate
• 8–10 years’ experience as a Conveyancing Secretary specialising in Bonds
• Strong knowledge of bond registration and cancellation processes
• Understanding of banking and security documentation requirements
• Experience with Lexis Convey and e4 systems
• Solid understanding of FICA compliance requirements

Advantageous

• Knowledge of notarial bonds and related processes

Key Skills & Competencies

• High typing speed with excellent accuracy
• Strong organisational and administrative skills
• Exceptional attention to detail
• Ability to work under pressure and meet tight deadlines
• Excellent verbal and written communication skills
• Strong interpersonal and client liaison abilities
• Professional adaptable and solutions-driven mindset
• Proactive conscientious and reliable
• Ability to work overtime when required

Remuneration

Market Related Salary

Why Join

• Opportunity to join a globally recognised law firm
• Exposure to high-volume high-value conveyancing transactions
• Professional and collaborative working environment
• Career growth and development within a leading legal practice

Apply Online

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Required Skills:

Conveyancing Secretary Bonds Bonds Secretary Notarial Bonds Bond Cancellations Property Law Deeds Office Mortgage Bonds Lexis Convey Conveyancing Security Documentation FICA Compliance E4 Document Management Legal Administration