Conveyancing Secretary – Cape Town

Introduction

A leading global law firm is seeking an experienced and detail-oriented Conveyancing Secretary to join its Cape Town office. This role offers the opportunity to work within a high-performing conveyancing and real estate team supporting conveyancers and development secretaries on a range of property transactions.

Key Responsibilities

• Provide administrative and clerical support to conveyancers and transfer & development secretaries
• Open and manage files on conveyancing and practice management systems
• Maintain accurate electronic and manual filing systems
• Prepare basic correspondence legal documents and standard forms under supervision
• Assist with transfer development and notarial documentation
• Perform document checks to ensure completeness and compliance before submission
• Liaise with clients estate agents and third parties to obtain outstanding information
• Monitor and update internal tracking systems and ensure adherence to deadlines
• Handle courier arrangements document collections and deliveries
• Assist with diary management scheduling and follow-ups
• Support FICA FATCA and client onboarding compliance processes
• Assist with financial aspects of transfers including:
  • Verifying guarantees
  • Drafting guarantee requests
  • Billing and preparing pro forma and final statements
• Attend to investment of purchaser funds and related administrative processes
• Maintain strict confidentiality of client and transactional information
• Collaborate effectively within a team and assist during high workload periods

Minimum Requirements

• Grade 12 (Matric)
• Secretarial or Administration Certificate/Diploma
• Minimum 4 years’ experience as a Conveyancing Secretary
• Solid understanding of property transfer processes
• Experience with conveyancing systems (CMS or similar) advantageous
• Proficiency in Microsoft Office (Word Excel Outlook)
• Strong command of English (verbal and written)

Key Skills & Competencies

• Strong administrative and organisational skills
• High attention to detail and accuracy
• Ability to work under pressure and meet strict deadlines
• Excellent communication and interpersonal skills
• Ability to work independently and within a team
• Professional telephone etiquette
• Proactive reliable and conscientious
• Willingness to learn and adapt to new systems and processes

What’s on Offer

• Opportunity to join a prestigious global law firm
• Exposure to high-value conveyancing and development work
• Collaborative and professional working environment
• Career growth and development opportunities

Remuneration

Market Related Salary

Interested

Apply online

Brought to you by AGC Legal Recruitment

Required Skills:

Conveyancing Secretary Conveyancing Assistant Deeds Office Rates Clearance Estate Agents Legal Secretary Conveyancing Systems CMS System Property Transfers FICA Compliance Legal Administration Sectional Title Development Transfers