Events Co-ordinator (Pre-Opening) Waldorf Astoria Kuala Lumpur

With thousands of hotels in over 100 countries and territories Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience we offer the millions oftravellerswho stay with us every year a welcome they will never addition to our flagship brand Hilton Hotels & Resorts the family of brands includes Waldorf Astoria LXR Conrad Canopy Curio Collection DoubleTree Hilton Garden Inn Hampton and many others.

If you appreciate the impact global travel can have on the world you may be just the person we are looking for to work as a Hilton Team Member. Because its with Hilton where we never forget the reason were here: to delight our guests Team Members and owners alike.

Waldorf Astoria Kuala Lumpur is redefining luxury in the heart of Malaysias Golden Triangle where timeless elegance meets modern sophistication.

As part of our pre-opening leadership team we invite an exceptional sales professional to join us as Event Executive driving the success of the hotels social and corporate event business.

Are you passionate about creating extraordinary moments and shaping unforgettable celebrations

As the Event Executive you will be assisting the managers to lead the hotels event sales strategy from cultivating client relationships to orchestrating revenue growth across social events and corporate functions.

What will I be doing

As Event Executive you will be responsible for performing the following tasks to the highest standards:

Event Execution Support
Assisting the Event Manager with Banquet and Operations teams to ensure seamless event conversion planning and flawless execution reflecting Waldorf Astorias hallmark of sophistication. Require to handle smaller scale event and in-house internal event issuing Banquet Event Order on time and basic banquet product knowledge is required.

Client Relationships
Prepare event proposals decks and quotations; sometimes present alongside with Event Manager. Be present during events with Event Manager to ensure client satisfaction and provide updates. Assist with post-event reporting feedback collection and maintaining long-term client rapport. Step in for Event Manager when needed ensuring continuity and building confidence in handling client-facing duties.

Vendor Relationships
Act as the point of contact when needed for vendors ensuring timelines logistics and quality standards are met. Maintain good rapport with vendors for future collaborations and preferential terms.

Team Collaboration
Contribute to the Event teams success by achieving performance goals across Social and Corporate Events. Foster a culture of collaboration creativity and high achievement aligned with Waldorf Astorias luxury standards.

Administration & Compliance
Maintain accurate records proposals contracts and documentation in line with Hilton systems and policies ensuring compliance and operational efficiency

What are we looking for

As Event Executive serving Waldorf Astoria is always working on behalf of our guests and team member. To successfully fill this role you should maintain the following qualifications skills and attributes:

• Diploma degree in Hospitality Business or a related field

• Proven experience in event coordination/administration work within a 5-star luxury hotel or high-end event venue

• Strategic thinker with strong analytical and commercial capabilities

• Exceptional communication and presentation skills both written and verbal

• Ability to inspire a team in a dynamic pre-opening environment

• Proficiency in Delphi or other sales management systems

• Fluency in English; proficiency in additional languages is considered an asset

What will it be like to work for Hilton

Hilton is the leading global hospitality company spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century Hilton has offered business and leisuretravellersthe finest in accommodations service amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all!

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