Executive Assistant

Prague - Czech Republic

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Job Description Summary

#LI-Hybrid

Primary location: Prague Czech Republic
Additional location: Ljubljana Slovenia

Novartis is unable to offer relocation support for this role: please only apply if this location is accesible for you.

We are welcoming a highly professional experienced and motivated Executive Assistant to support multiple members of the global Talent & Development leadership this role you will manage sensitive and confidential matters with discretion operate autonomously and proactively anticipate needs while strengthening collaboration and ways of working. The role offers high visibility and close partnership with leadership making it ideal for an Executive Assistant who thrives in a fastpaced environment and enjoys influencing outcomes and driving continuous improvement.

Job Description

Key Responsibilities:

Provide comprehensive administrative support to your Global Heads of Talent & Development with elements of support across their teams; support other Leadership Team members with meetings events and projects as required
Manage complex calendars including preparation organization and collation of background materials and documents in advance of meetings
Coordinate global travel arrangements and prepare submit and monitor approval of expense reports
Plan and manage team meetings and events (e.g. team offsites) including minutetaking where required tracking action items and maintaining SharePoint sites Global Membership Tool distribution lists and Microsoft Teams channels
Oversee financial administration for the team including budget tracking creation and management of Purchase Orders invoice handling and coordination of contracts for thirdparty consultants and vendors in partnership with Procurement
Prepare edit and review communications such as correspondence announcements presentations and other written materials as required
Collaborate closely with the Talent & Development Administrative team and with Executive and Administrative teams across Novartis
Drive digital and AIenabled ways of working supporting continuous improvement in how the function operates

Essential Requirements

Excellent administrative skills with thorough knowledge of standard office procedures and protocols and a proven ability to handle strictly confidential and sensitive information with discretion and integrity
AI fluency and digital mindset interest and working knowledge of AIenabled tools (e.g. Microsoft Copilot automation and collaboration tools) with the ability to leverage technology to proactively improve efficiency communication and team effectiveness
Ability to manage complex and frequently changing schedules in a fastpaced global environment while prioritizing effectively and meeting deadlines
Selfmotivated proactive and resourceful mindset with the ability to anticipate needs identify risks and propose alternative solutions in response to evolving business interpersonal and travel requirements
Fluent English (written and verbal); additional proficiency in German is an advantage
Strong proficiency in Microsoft Word Outlook Excel PowerPoint and SharePoint with a general aptitude for information technology and learning new systems (experience with tools such as ReqtoPay Concur etc. is an advantage)
Outstanding organizational and timemanagement skills with strong attention to detail quality and clear communication

Desirable Requirements

Previous experience in a similar position

Benefits & Rewards (applicable for Prague)

Monthly pension contribution matching your individual contribution up to 3% of your gross monthly base salary; Risk Life Insurance (full cost covered by Novartis); 5-week holiday per year; (1 week above theLabourLaw requirement) ; 4 paid sick days within one calendar year in case of absence due to sickness without a medical sickness report; Cafeteriaemployee benefit program choice of benefits from Benefit Plus Cafeteria in the amount of 17500 CZK per year; Meal vouchers in amount of 105 CZK for each working day (full tax covered by company);MultiSportCard Employee Share Purchase Plan. Find out more about Novartis Business Services: to Diversity and Inclusion

Novartis is committed to building an outstanding inclusive work environment and diverseteamsrepresentative of the patients and communities we serve.

Accessibility and accommodation

Novartis is committed to working with and providing reasonable accommodation to all individuals. If because of a medical condition or disability you need a reasonable accommodation for any part of the recruitment process orin order toreceive more detailed information about the essential functions of a position please send an e-mail to and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Skills Desired

Job Description Summary#LI-Hybrid Primary location: Prague Czech Republic Additional location: Ljubljana SloveniaNovartis is unable to offer relocation support for this role: please only apply if this location is accesible for you. We are welcoming a highly professional experienced and motivated Exe...

Job Description Summary

Job Description

Key Responsibilities:

Provide comprehensive administrative support to your Global Heads of Talent & Development with elements of support across their teams; support other Leadership Team members with meetings events and projects as required
Manage complex calendars including preparation organization and collation of background materials and documents in advance of meetings
Coordinate global travel arrangements and prepare submit and monitor approval of expense reports
Plan and manage team meetings and events (e.g. team offsites) including minutetaking where required tracking action items and maintaining SharePoint sites Global Membership Tool distribution lists and Microsoft Teams channels
Oversee financial administration for the team including budget tracking creation and management of Purchase Orders invoice handling and coordination of contracts for thirdparty consultants and vendors in partnership with Procurement
Prepare edit and review communications such as correspondence announcements presentations and other written materials as required
Collaborate closely with the Talent & Development Administrative team and with Executive and Administrative teams across Novartis
Drive digital and AIenabled ways of working supporting continuous improvement in how the function operates

Essential Requirements

Excellent administrative skills with thorough knowledge of standard office procedures and protocols and a proven ability to handle strictly confidential and sensitive information with discretion and integrity
AI fluency and digital mindset interest and working knowledge of AIenabled tools (e.g. Microsoft Copilot automation and collaboration tools) with the ability to leverage technology to proactively improve efficiency communication and team effectiveness
Ability to manage complex and frequently changing schedules in a fastpaced global environment while prioritizing effectively and meeting deadlines
Selfmotivated proactive and resourceful mindset with the ability to anticipate needs identify risks and propose alternative solutions in response to evolving business interpersonal and travel requirements
Fluent English (written and verbal); additional proficiency in German is an advantage
Strong proficiency in Microsoft Word Outlook Excel PowerPoint and SharePoint with a general aptitude for information technology and learning new systems (experience with tools such as ReqtoPay Concur etc. is an advantage)
Outstanding organizational and timemanagement skills with strong attention to detail quality and clear communication