General Admin

**Key Responsibilities:**

**Calendar and Travel Management**

• Manage complex executive calendars across multiple time zones coordinating appointments and rescheduling as priorities change
• Plan and coordinate travel arrangements including flights hotels ground transportation and comprehensive travel documentation

**Meeting and Events Coordination**

• Arrange and coordinate internal and external meetings conferences and corporate events in collaboration with the Events Planning team as needed
• Prepare meeting rooms coordinate catering manage technical requirements and distribute agendas and follow-up materials
• Maintain meeting minutes and track action item completion

**Financial and Expense Management**

• Manage and submit time and expense reports accurately and within company deadlines
• Process purchase orders provide invoicing support and assist with accounts reconciliation
• Monitor departmental budgets and track expenses against allocated funds

**Correspondence and Documentation**

• Prepare non-routine correspondence memos proposals and reports per company guidelines
• Prioritize and respond to incoming correspondence independently within delegated authority
• Maintain organized filing systems (physical and electronic) and create standard operating procedures and templates

**Vendor and Stakeholder Coordination**

• Coordinate with internal departments and external suppliers to address support needs and resolve administrative issues
• Develop strong working relationships with executives clients and administrative staff
• Negotiate basic service agreements and coordinate contract renewals

**Administrative and Operational Support**

• Manage voicemail systems email distribution lists and office supplies inventory
• Support onboarding activities for new team members and assist with human resources administrative tasks
• Provide backup administrative support during peak periods and handle ad-hoc executive requests as needed
• Maintain accuracy efficiency and confidentiality across all administrative processes

Key Skills & Competencies

• Excellent Written & Verbal Communication Clear concise correspondence and professional articulation of executive messages
• Discretion & Confidentiality Ability to handle sensitive information responsibly
• Strong Time Management & Organization Ability to prioritize multitask and meet tight deadlines
• Anticipation & Initiative Proactive approach to executive needs and problemsolving
• Discretion & Confidentiality Ability to handle sensitive information responsibly
• Attention to Detail High accuracy in scheduling documentation and travel arrangements
• Interpersonal Skills Professional interaction with internal teams clients and senior stakeholders
• Flexibility & Adaptability Calm handling of fastpaced and unexpected scenarios
• ProblemSolving Ability Independently identify issues and propose effective solutions
• MS Office Proficiency Strong skills in Word Excel PowerPoint and other productivity tools

Tech Savvy Comfortable using digital tools and platforms to enhance workflow efficiency

Additional Information :

Whats in it for you!

If you enjoy working in a dynamic environment with a broad range of tasks great company culture and work atmosphere and enjoy collaborating with senior stakeholders across locations then this job might be the right one for you.

As employee you benefit not only of our distinct Telekom culture and great atmosphere on the floor but also enjoy various employee benefits. We offer a broad portfolio trainings and further education to improve your expertise and soft skills.

Please Note: Fraudulent job postings/job scams are increasingly common. Beware of misleading advertisements and fraudulent communication issuing offer letters on behalf of T-Systems in exchange for a fee. Please look for an authentic T-Systems email id - .

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Remote Work :

No

Employment Type :

Full-time