Executive Assistant Full Time

Dothan, AL - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Description

Seeking a full-time Executive Assistant to support our Administration department at Flowers Hospital located at 4370 W Main St Dothan AL.

Day Shift: Monday - Friday during normal business hours. No weekend or holidays!

We know its not just about finding a job. Its about finding a place where you are respected valued and where your work is purposeful and fulfilling. A place where your talent is recognized professional development is encouraged and career advancement is possible.

What we Offer:

Competitive Pay
Medical Dental Vision and Life Insurance
Generous Paid Time Off (PTO)
Extended Illness Bank (EIB)
Matching 401(k)
Opportunities for Career Advancement
Rewards & Recognition Programs
Exclusive Discounts and Perks

Job Summary

The Executive Assistant provides comprehensive administrative support to department leaders ensuring the efficient management of clerical operational and business-related tasks. This role handles scheduling communication and organizational responsibilities while maintaining professionalism and confidentiality. The Executive Assistant serves as a liaison between leadership staff and external stakeholders contributing to operational excellence and fostering positive relationships.

Essential Functions

Manages calendars schedules meetings and coordinates travel arrangements for department leaders.
Organizes and prepares for meetings including drafting agendas compiling materials and recording and distributing minutes.
Maintains organized systems for managing documentation correspondence and departmental records.
Screens and routes incoming calls and visitors ensuring inquiries are addressed appropriately.
Assists in compiling and organizing data for reports presentations and decision-making.
Coordinates office supplies inventory and other operational needs to ensure smooth workflow.
Provides support for policy and procedural updates including communicating changes to staff.
Handles confidential and sensitive information with discretion and professionalism.
Acts as a liaison between department leaders staff and external stakeholders fostering effective communication.
Performs other duties as assigned.
Maintains regular and reliable attendance.
Complies with all policies and standards.

Qualifications

Associate Degree in Business Administration Healthcare Administration or a related field preferred
3-5 years of administrative or executive support experience required
Experience in a healthcare or facility setting preferred

Knowledge Skills and Abilities

Strong proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and office equipment.
Excellent organizational and time management skills with attention to detail.
Effective verbal and written communication skills including the ability to draft professional documents and reports.
Demonstrated ability to handle confidential and sensitive information with discretion.
Strong interpersonal skills to build and maintain positive relationships with staff leaders and external stakeholders.
Problem-solving skills with the ability to prioritize tasks and manage competing demands.

Required Experience:

DescriptionSeeking a full-time Executive Assistant to support our Administration department at Flowers Hospital located at 4370 W Main St Dothan AL.Day Shift: Monday - Friday during normal business hours. No weekend or holidays!We know its not just about finding a job. Its about finding a place wher...