Executive Legal Assistant
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Job Location:
Beverly Hills, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
JOB DESCRIPTION
*Position is not associated with OGARA
Executive Legal Assistant provides high-level administrative and legal support to the General Counsel and Legal Department. This role requires exceptional organizational skills attention to detail sound judgment discretion with confidential information and the ability to manage multiple priorities and stakeholders in a fast-paced environment.
REQUIREMENTS AND QUALIFICATIONS
- Demonstrated organizational excellence attention to detail and ability to manage competing priorities with minimal supervision
- High level of discretion and professionalism in handling confidential and sensitive information
- Experience supporting a General Counsel legal executives or a corporate Legal Department in a fast-paced environment.
- Experience coordinating with outside counsel and cross-functional internal teams.
- Familiarity with contract and lease management processes and tools.
- Strong written and verbal communication skills; ability to draft and edit professional documents
- Proficiency with Microsoft Office including Outlook (calendar and email) Word (document drafting) Excel (tracking logs) and OneDrive (document management)
- Proficiency with Adobe Acrobat for PDF creation editing and e-signature packages
- Must have a valid drivers license and be insurable
DUTIES AND RESPONSIBILITIES
- Manage General Counsels calendar prioritize meetings and coordinate internal/external scheduling and logistics including agendas and materials
- Maintain daily task lists proactively track action items and drive follow-ups to closure
- Draft format proofread and edit legal documents correspondence presentations and reports coordinate signatures and final execution
- Prepare meeting materials and maintain organized version-controlled files and document repositories
- Assist with intake review coordination tracking and status reporting for contracts and leases from initiation through execution and archiving
- Maintain tracking logs monitor approvals and liaise with internal stakeholders and outside counsel to progress agreements to completion
- Coordinate and support internal legal meetings; capture and distribute clear timely meeting notes and action items to stakeholders
- Maintain organized records and follow-up lists to ensure accountability and transparency
- Monitor deadlines statutory or contractual due dates and internal milestones; ensure timely filings and submissions
- Build and maintain tracker systems and reminders to mitigate deadline risk
- Serve as a primary point of contact to coordinate with internal departments and outside counsel on legal matters and deliverables
- Facilitate information flow meeting logistics and document exchanges with professionalism and urgency
- Support compliance activities including maintaining registers tracking attestations and coordinating training logistics
- Assist with corporate governance tasks such as preparing routine meeting materials and maintaining related records under attorney direction
- Build strong working relationships across departments and with external counsel; communicate clearly and timely
- Maintain accurate trackers organized files and reliable tickler systems for deadlines and deliverables
- Proactively drive tasks to completion; anticipate needs and remove obstacles
BENEFITS
- Health dental and vision coverage for employee
- 401k Plan
- Paid time off
- Paid training growth opportunities
- Employee vehicle purchase plans
- Discounts on products and services
- Long-term job security
Compensation $25.00/$40.00/hr. (Depending on experience)
We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race color religion sex national origin sexual orientation gender identity age disability or veteran status.
Required Experience:
Junior IC
Key Skills
About Company
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