Office Administrator (On-Site)
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Job Location:
Kenner, LA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Department:
Job Summary
The Office Administratoris responsible forsupporting the daily administrative operational and facility-related needs of the office. This position plays a key role inmaintaininga professional organized secure and efficient workplace by coordinating front office activities inventory and supply management event support travel coordination mail and package handling and general operationalassistance. The Office Administrator is expected to exercise sound judgmentmaintainconfidentiality and provide excellent internal and external customer service.
Essential Duties and Responsibilities
To perform this job successfully an individual must be able to perform each essential duty satisfactorily.
Office Administration
Maintain the general appearance organization and professionalism of the office environment.
Answer incoming calls welcomevisitorsand vendors and direct or escort them appropriately.
Prepare draft and distribute routine business communications including memos emails reports invoices purchase requests non-disclosure agreements and othercorrespondence.
Provide general administrative support to Operations Facilities and other departments as needed.
Inventory and Supply Management
Conduct regular inventory checks andmaintainappropriate stocklevels of office supplies and operational materials.
Coordinate the ordering of office supplies furniture equipment and other operational necessities.
Monitor office needs and proactivelyidentifyreplenishment requirements to ensure business continuity.
Operational and Facilities Support
Assistwith the setup deployment and organization of office furniture and equipment.
Support asset management processes including assigning labeling documenting tracking andmaintainingassets in coordination with IT and Operations.
Manage and schedule parcel shipments and deliveries.
Log sort and distribute incoming mail and packages and communicate with recipients as needed.
Escalate office facility or operational issues to management ina timelyandappropriate manner.
Event and Travel Coordination
Assistin planning and coordinating company events client visits holiday activities and other office initiatives.
Coordinate business travel arrangements including itinerary planning bookings and relatedlogistics.
Helpdesk and Administrative Coordination
Assistwith helpdesk-related administrative tasks including triaging requests reviewing inventory coordinating approvals and creating purchase requests.
Security and Compliance Support
Support office security procedures and workplace compliance measures including monitoring adherence to company policies and conducting access-related checks asrequired.
Assistinmaintainingbadge handover and access control protocols.
Help uphold policies intended to preserve a secure compliant and professional work environment.
Other Duties
Performadditionaladministrative operational and ad hoc duties as assigned.
Support emergent business needs and special projects asrequired.
Requirements
High school diploma or equivalent required.
Minimum of 1-3 years of experience in office administration operations support facilities coordination or a related role.
Strong organizational time management and multitasking skills.
Excellent verbal and written communication skills.
Proficiencyin Microsoft Office Suite and standard office technology.
Ability to handle confidential and sensitive information with discretion.
Strong interpersonal skills and a professional customer-service-oriented approach.
Preferred Qualifications
Experience supporting office operations in a corporate or professional services environment.
Experience with inventory trackingpurchasingprocesses or asset management systems.
Core Competencies
Organization and Attention to Detail
Communication Skills
Professionalism
Time Management
Problem-Solving
Adaptability
Collaboration
Confidentiality and Discretion
Customer Service Orientation
Work Environment
This role is primarily basedinan office environment.
Regular interaction with employees visitors vendors and internal stakeholders isrequired.
The employee maybe requiredto move throughout the office and support office-wide operational activities.
Physical Requirements
Ability to sit stand walk bend and move throughout the office as needed.
Ability to lift carry or move office supplies packages and equipment up to a reasonable weight as required by the role.
Ability to use standard office equipment including computers phones printers and copiers.
AAP/EEO Statement
Testronicis an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. Employment decisions are made without regard to race color religioncreed sex sexual orientation gender identity or expression national origin age disability genetic information veteran status marital status or any other characteristic protected by applicable federal state or local law.
Disclaimer
This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties responsibilities and qualificationsrequired. Duties responsibilities and activities may change at any time with or without notice based on business needs.
Nothing in this job description should be construed as a contract or guarantee of employment. Employment with the Company isat-will unless otherwise provided by applicable law or a written agreement signed by an authorized representative of the Company.
Benefits
Bonus Features (What We Can Do For You)
- Medical Plan
- Vision Plan
- Employer Paid Life Insurance
- Employee Assistance Program
- 401K w/ Matching Contribution
- Paid Company Holidays
- Paid Time Off
- Paid Parental Leave
- Testronic Inc. is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex disability age sexual orientation gender identity national origin veteran status or genetic information. Testronic Inc. is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. To request a reasonable accommodation contact
Required Experience:
Unclear Seniority
Key Skills
About Company
We are a unique outsource partner with over 20 years experience providing award-winning QA Testing, Localization and Player Support services to entertain providers across the planet.
