Senior Administrative Assistant & Office Manager

Midvale, UT - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Are you looking for an opportunity to define your future in the commercial real estate industry based on your own unique skills and experience

Whether your talents lie in marketing operations finance human resources management or something different altogether youll find flexibility and a sense of belonging at Berkadia. Were committed to a culture that strives for excellence a place where your contributions are valued you are empowered to create positive impact and you can grow your career. Be Your Best Self. Be Berkadia.

The Senior Administrative Assistant & Office Manager will oversee and manage all administrative support for the assigned leaders and team ensuring the efficient operation of the business unit or location. This role is pivotal in facilitating smooth and effective administrative processes.

We Innovate to shape the future of CRE so in this role you will:

Provide comprehensive administrative support for assigned leaders and teams including handling telephone and email communications scheduling meetings and managing meeting agendas.

Assist C-level executives and senior team members with various tasks as needed.

Organize and manage onsite meetings including building access for clients and external employees coordinating onsite catering and handling setup and cleanup.

Maintain the professional appearance of the office ensuring conference rooms and common areas are clean and organized.

Oversee the maintenance of office equipment and manage office supply orders.

Collaborate with Facilities on projects related to the work location.

Manage travel arrangements including visits from HYD employees and designated C-level executives.

Coordinate administrative aspects of meetings including preparations travel arrangements and expense reimbursements in compliance with corporate expense policy.

Address business needs for leaders and office personnel identifying and troubleshooting problems as necessary.

Handle the preparation proofreading and modification of documents including correspondence reports drafts and emails.

Create and maintain an effective record-keeping system managing both electronic and hardcopyconfidential information.

Resolve administrative issues and inquiries as needed.

Process invoices from staff as required.

Other duties as assigned.

We are passionate about your growth so to achieve success in this role you should have:

Strong organizational skills with the ability to multitask in a fast-paced environment managing competing priorities and informing stakeholders of potential delays.

Expert-level experience in administrative coordination including meeting preparation booking travel and handling Travel & Expense submissions.

Excellent verbal and written communication skills capable of interacting effectively with all levels of an organization both internally and externally.

Outstanding attention to detail and proficiency in Microsoft Office Suite; experience in innovation and/or real estate is a plus.
5 years of experience in a similar position

We believe People Matter so we offer benefits that go beyond:

Monthly paid volunteer hours and donation matching to benefit our communities
Employee Resource Groups that help you grow with us
Fertility and family planning services
Up to 12-weeks of fully paid parental leave
Mental health care including free counseling sessions:
Well help you fund your learning journey with generous tuition reimbursement
Pet insurance discounts
And more!

Be Your Best Self. Be Berkadia.

#LI-HB1 #LI-HYBRID

Berkadia as an equal opportunity employer celebrates our employees unique differences which we believe drives personal and company-wide innovation and creates a people-first culture where your career can take the long view. To achieve these goals we are committed to the full inclusion of all qualified individuals without regard to race religion age color national origin gender sexual orientation gender identity or expression marital status domestic partner status military and veteran status disability pregnancy parental status genetic information political affiliation or any other status protected by federal state and local laws.

In keeping with our commitment Berkadia takes the necessarysteps to provide a workplace free from harassment and discrimination as well as access and reasonable accommodations for individuals with you require reasonable accommodation to take part in the interview process please contact

You have rights under Federal and State employment laws. No question in this Application is intended to elicit information in violation of any such law nor will any information obtained in response to any question be used in violation of any such law. If you apply for this role you are acknowledgingBerkadias Application Policyand Berkadias Privacy Policy. Please click the following links for more information about:EEOC Employee Rights under the FMLA EPPA.

Required Experience:

Senior IC

Are you looking for an opportunity to define your future in the commercial real estate industry based on your own unique skills and experienceWhether your talents lie in marketing operations finance human resources management or something different altogether youll find flexibility and a sense of be...

Are you looking for an opportunity to define your future in the commercial real estate industry based on your own unique skills and experience

We Innovate to shape the future of CRE so in this role you will:

Provide comprehensive administrative support for assigned leaders and teams including handling telephone and email communications scheduling meetings and managing meeting agendas.

Assist C-level executives and senior team members with various tasks as needed.

Organize and manage onsite meetings including building access for clients and external employees coordinating onsite catering and handling setup and cleanup.

Maintain the professional appearance of the office ensuring conference rooms and common areas are clean and organized.

Oversee the maintenance of office equipment and manage office supply orders.

Collaborate with Facilities on projects related to the work location.

Manage travel arrangements including visits from HYD employees and designated C-level executives.

Coordinate administrative aspects of meetings including preparations travel arrangements and expense reimbursements in compliance with corporate expense policy.

Address business needs for leaders and office personnel identifying and troubleshooting problems as necessary.

Handle the preparation proofreading and modification of documents including correspondence reports drafts and emails.

Create and maintain an effective record-keeping system managing both electronic and hardcopyconfidential information.

Resolve administrative issues and inquiries as needed.

Process invoices from staff as required.

Other duties as assigned.

We are passionate about your growth so to achieve success in this role you should have:

Strong organizational skills with the ability to multitask in a fast-paced environment managing competing priorities and informing stakeholders of potential delays.

Expert-level experience in administrative coordination including meeting preparation booking travel and handling Travel & Expense submissions.

Excellent verbal and written communication skills capable of interacting effectively with all levels of an organization both internally and externally.

Outstanding attention to detail and proficiency in Microsoft Office Suite; experience in innovation and/or real estate is a plus.
5 years of experience in a similar position

We believe People Matter so we offer benefits that go beyond: