Property Coordinator, The Well

Financial Coordination & Yardi Support:

• Prepare and process purchase orders (POs) in Yardi ensuring accuracy and proper coding.

• Track invoice submissions approvals and payment status following up on outstanding items in partnership with Department Managers.

• Coordinate with vendors and internal stakeholders to ensure timely submission of invoices and required documentation.

• Support vendor onboarding processes including collection of insurance certificates WSIB clearance and system setup.

• Assist with preparation and tracking of service contracts and related documentation.

• Compile monthly accrual listings for review and approval by Department Managers.

• Support annual operating cost billing distribution in collaboration with Property Administration.

• Perform monthly corporate credit card reconciliations as required.

• Maintain organized financial records backup documentation and audit-ready files.

Property Management & Operational Support:

• Oversee collection and tracking of tenant insurance certificates ensuring compliance with lease requirements.

• Maintain tenant contact lists distribution groups and internal records.
• Oversee office inventory supply orders and workspace organization.
• Manage incoming and outgoing mail and courier services.

• Prepare and distribute monthly traffic reports to General Manager.

• Maintain organized filing systems shared folders and document control standards.
• Issue jobs contracts and capital project documentation in Yardi including change orders and approval workflows.

• Assist with circulation of tenant and contractor communications through appropriate platforms.

• Support administrative coordination across the management office including internal workflows and documentation consistency.

• Provide administrative support during emergency situations and operational incidents as required.

• Collaborate cross-functionally with operations security and other teams to support efficiency and communication.

• Review and recommend improvements to administrative workflows and office procedures;

• Assist in developing and maintaining standard operating procedures (SOPs).

• Support special projects and ad hoc initiatives across the management office.

• Minimum 12 years of administrative or coordination experience.
• Proven verbal and written communication skills.
• Proficient in Microsoft Word Excel and Outlook.
• Proven organizational skills with the ability to meet deadlines.
• Detail-oriented.
• Exceptional customer service skills.
• Ability to work independently and collaboratively in a team environment.
• Experience with Yardi or similar systems is an asset.

TotalRewards*andtheEmployee Experience

At Allied total rewards are designed with the same perspective that shapes ouroperations. They are intended to support sustained contributioncreativityand a genuine sense of ownership in the work we do.

In practice this includes:

• Shared financial success and an ownership mindset
  Eligible employees participate in performance-based bonus programs and a retirement savings program with the option to invest in traditional funds or Allied units. This approach aligns individual effort with Allieds long-term performance and reinforces a sense of ownership at every level of the organization.

• Intentional presence and time off
  In addition to vacation employees receive six personal days and half-daysbefore statutory holidays. Allied supports flexibility whilemaintaininga strongin-personculture. This reflectshow we collaborate most effectively and how weoperateas a business.

• Healthwellbeingand support
  Comprehensive company-paidhealth benefits include vision and dental coverage along with a healthcare spending account. An employeeassistanceprogram is available to provide confidential support when it is needed.

• Growth through leadership and exposure
  Allied believes in leadership at every level. Employees are encouraged to contribute beyond the boundaries of their role collaborate acrossdisciplinesand develop a broad understanding of the business. For those drawn to real estate this includes uncommon exposure to how buildings organizations and cities evolve through hands-on experience and shared responsibility.

• Professional development grounded in practice
  Learning at Allied is both formal and experiential. Ongoing professional development and a mentorship program support growth through structured learning and day-to-day engagement with experienced colleagues across the organization.

• Purpose and connection beyond work
  Each year employees are provided with a paid volunteer day to contribute time and effort to a cause that is personally meaningful to themreflecting our belief that contribution extends beyond the workplace.

If you are motivated by the role real estate plays in shaping cities and cultureand want your work to contribute to that effortwe encourage you to apply.

Moreinsight into life at Allied including ourESG and EDIinitiatives canbe found inourannual ESG report.

*Temporary or contract roles may not qualify for all the benefits listed and some roles may follow a modified total rewards will confirmwhat benefits you qualify for during the recruitment process.