Conference Center Assistant 1000 a.m. – 630 p.m.

Conference Center and Client Hospitality:

• Supports conference center operations by preparing setting up and resetting meeting and event spaces ensuring rooms are fully equipped and presentation-ready.
• Assists with on-site support before during and after meetings events and receptions including food and beverage setup and cleanup linen removal restocking catering supplies and breakdown of tables and chairs as needed.
• Monitors conference center spaces throughout the day to maintain cleanliness organization and a professional environment.
• Delivers responsive service-oriented support by anticipating needs and assisting lawyers staff and clients during meetings and events.
• Helps with after-hours events or meetings as needed.
• Provides backup reception duties as needed.
• Performs other related duties assigned as needed by Facilities Manager Office Manager or Conference Center Specialist.

Pantries and Hubs

• Maintains pantries hubs and conference center hospitality areas to ensure they are clean organized fully stocked and presentation-ready at all times.
• Replenishes and rotates coffee tea beverages snacks and related supplies ensuring freshness proper stock levels and adherence to expiration standards.
• Cleans sanitizes and maintains pantry catering kitchen and beverage equipment (including coffee espresso and Nespresso machines) in accordance with established procedures including routine and deep cleaning.
• Maintains organized countertops shelves and storage areas including labeling proper rotation and restocking of pantry and hospitality supplies.
• Replenishes and maintains additional hospitality amenities including specialty stations e.g. mouthwash stations.
• Collects and stores patio furniture cushions daily.
• Supports conference center and catering operations including coordinating food and beverage setups and ensuring timely and accurate service for meetings and events.

Inventory and Supply Management

• Monitors pantry and hospitality inventory levels tracks usage trends and communicates replenishment needs to maintain appropriate stock.
• Receives and organizes deliveries of hospitality and pantry supplies.
• Maintains organized storage areas and follows proper inventory rotation practices.

Education and/or Experience:

Required:

• High School Diploma or GED equivalent
• Minimum 1 year of experience in catering conference center customer service
• Proficiency in Microsoft Office Word and other Firm software
• Able to work on multiple tasks simultaneously
• Able to maintain composure in a high-pressure environment
• Strong customer service orientation
• Flexibility in daily work schedule necessary to accommodate Conference Center and reception requirements
• Able to work overtime as needed
• Able to accept responsibility and take initiative

Other Skills and Abilities:

The following will also be required of the successful candidate:

• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to work harmoniously and effectively with others
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure
• Able to manage multiple projects with competing deadlines and priorities

Sidley Austin LLP is an Equal Opportunity Employer

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