Worldwide Aircraft Services, Inc. Administrative Assistant
Share
Job Location:
Springfield, VT - USA
Monthly Salary:
Not Disclosed
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
POSITION PURPOSE
The Administrative Assistant is responsible for managing employee onboarding and a broad range of administrative functions in a professional and confidential manner. This role supports WASI leadership across areas including HR administration facilities coordination inventory management and employee engagement.
The ideal candidate brings a positive attitude strong customer service orientation and exceptional attention to detail. They will be comfortable learning new systems quickly working with sensitive information and driving process-oriented outcomes.
KEY RESPONSIBILITIES
Onboarding & Offboarding
- Facilitate new employee orientation ensuring complete and accurate paperwork including background checks SIDA badge applications and badging
- Manage pre-onboarding onboarding and new hire experience processes
- Enter new hire data in ADP and coordinate with internal departments on new hire status
- Maintain accurate employee records and support HRIS data management
- Track and update performance reviews and maintain employee files
Compliance & Benefits
- Ensure compliance with employment laws regulations and company policies including E-Verify and I-9 compliance and required government reporting
- Assist with the administration of the company benefits program
Facilities & Inventory
- Organize and oversee cleaning of administrative offices
- Maintain promotional materials (soft goods) inventory and reorder as needed
- Maintain company uniform inventory and assist with ordering
- Develop and manage scheduled inventory audits and reorder methodology for kitchen supplies cleaning materials office supplies and preprinted forms
Reporting & Administration
- Maintain and report weekly employee attendance
- Prepare and distribute the Monthly Manpower (Production/Support) Report
- Provide front desk reception backup coverage as needed
- Participate in weekly Employee Engagement Committee meetings and assist in organizing events surveys and recognition programs
- Ensure a welcoming and productive environment for clients and their representatives
- Provide administrative support to the Director of MRO Services Manager of Accounting MRO Business Manager and Inventory Control Manager as needed
- Perform all other duties as assigned
QUALIFICATIONS
- High school diploma or equivalent required; related experience preferred
- Proficient in Microsoft Office (Outlook Word Excel PowerPoint); intermediate to advanced Excel skills required
- Experience with Microsoft SharePoint a plus
REQUIRED SKILLS & COMPETENCIES
- Excellent verbal and written communication skills
- Strong interpersonal and customer service skills
- High attention to detail and organizational ability
- Sound judgment and decision-making skills
- Ability to prioritize and manage multiple tasks with a sense of urgency
- Comfort working with sensitive and confidential information
- Adaptability and openness to learning new tools and processes
TRAINING
- Required company new hire training
- Position-specific on-the-job training provided
WORKING CONDITIONS
Work is primarily performed in an office environment using a computer and phone. This role occasionally requires lifting up to 40 lbs.
Worldwide Aircraft Services Inc. is an equal opportunity employer.
Required Experience:
Junior IC
Key Skills
About Company
Worldwide Aircraft Services, Inc. is a trusted leader in aircraft maintenance since 1986. FAA / EASA Certified Part 145 Repair Station. Specializing in medium passenger Regional Jets, Regional/Commuter Turboprops, Cargo and Special Missions Operators.
