Administrative & Systems Coordinator
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Job Location:
Mandan, ND - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Seat Purpose:
The Administrative & Systems Coordinator ensures organizational clarity consistency and execution by managing administrative systems documentation and communication infrastructure. This role supports leadership operations maintains organized digital environments and drives accountability through EOS tools meeting coordination and follow-through.Core Accountabilities:
Document & Knowledge Management
- Own and manageSharePoint and all digital storage systems
- Maintain centralized up-to-date repository of policies procedures SOPs contracts and board materials
- Ensure version control naming conventions and access permissions
- Maintain document retention and compliance standards
EOS & Meeting Management
- Support execution of theEOS systemacross leadership
- Coordinate Level 10s leadership meetings and board meetings
- Prepare and distribute agendas scorecards and Rocks tracking
- Capture and distribute meeting minutes to-dos and IDS items
- Track follow-ups and ensure accountability
Executive & C-Suite Support
- Provide administrative support to CEO COO and leadership team
- Assist with calendars priorities and communications
- Prepare reports presentations and board materials
- Handle highly confidential information with discretion
Contract & Vendor Management
- Track contracts renewals and key obligations
- Maintain centralized contract repository
- Support vendor onboarding and documentation
- Serve as primary contact for vendors
- Monitor deadlines compliance and key deliverables
Systems & Platform Administration
- Support administration of key platforms (Microsoft 365 Teams SharePoint EOS tools phone systems etc.)
- Ensure systems are organized accessible and consistently used
- Provide basic training/support to staff as needed
Organizational Communication & Coordination
- Coordinate communication across departments and leadership
- Distribute key updates materials and decisions
- Ensure teams have access to accurate and current information
Compliance & Confidentiality
- Maintain secure handling of sensitive and confidential information
- Ensure documentation supports audit readiness and compliance
- Maintain appropriate access controls and file security
Key Metrics:
- 100% of documents stored current and accessible
- 100% on-time distribution of meeting materials
- 90% completion of action items on time
- 100% contract tracking accuracy
- Leadership satisfaction with administrative support
- Consistent system adoption across teams
Required Qualifications:
- 37 years in administrative operations or project coordination roles
- 2 years experience supporting executive leadership
- Strong experience with Microsoft 365 SharePoint and digital systems required
Preferred Qualifications:
- Experience with EOS or similar operating systems preferred
Work Environment & Physical Requirements:
- Regularly required to sit for extended periods of time walk and stand
- Communicate both in person by telephone and virtually
- Use hands and fingers to handle feel oroperatestandard office equipment
- Reach with hands and arms
- Lift up to 50 pounds
- Vision abilities include close and distant focus
- Noise level is typically quiet to moderate; may on occasion be exposed to loud sounds and distracting noise levels
- Must have the ability to travel throughout the state.
Organizational Resources Provided:
- Laptop (Tier 2)
- Cell phone/internet stipend
- 365
- Phone line
- Remote office setup
Employee Requirements for the Role:
- Highly organized with strong attention to detail
- Strong communication and follow-through
- Ability to manage multiple priorities and deadlines
- High level of discretion and professionalism
- Systems and process-oriented mindset
- Accountable self-directed and proactive
- Tech-savvy
Why This Role Matters
This role creates the structure organization and accountability needed to support leadership and scale operations effectively. By ensuring systems documentation and communication are clear and consistent this position enables the organization to operate efficiently and compliantly.Required Experience:
Senior IC
Key Skills
About Company
Work With Purpose Thank you for your interest in Easter Seals Goodwill ND, Inc! Our Program Services provide support that helps people learn skills, meet goals, gain independence, and experience quality of life. Our Retail Services provide funding to support our Program Services by el ... View more
