Executive Assistant Director of Finance & Corporate Services

Starting salary:34721 pro rata per year
Contract type:Fixed term until 4 April 2027
Grade:3
Location:Longmore House Edinburgh (with hybrid working)
Working Hours:Monday - Friday 35 hours per week
Interviews:To be held in person at Longmore House week commencing 27 April 2026

ThispostsitswithintheFinanceandCorporateServicesBusiness Support Team which is responsible for delivering high quality financiallegalaudit procurement project management corporate analysisanddigitalsupportacrosstheorganisation.

ThisrolewillfocusonprovidingexecutivesupporttotheDirector ofFinanceandCorporateServices and their wider directorate.

For more information about the post and information about the team please access the full job descriptionfor this post. Please note that if you dont have Office 365 installed on your device this can be opened using your browser.

Benefits of joining us at Historic Environment Scotland

• Enrolment onto a Civil Service Pension scheme 28% employer contribution
• 25 days annual leave pro-rata (increasing to 30 days after 3 years) 11.5 public holidays
• Reimbursement for relevant professional subscriptions
• Support for further education and personal development
• Study leave for work related courses
• Flexible working hours (where appropriate)
• Free entry to all of our properties (with up to three guests)
• Free entry to English Heritage Manx and Cadw properties

Key Responsibilities of this role

• Managing the work of the Director by prioritising researching and creating work schedules that support the most effective way for them to work.
• Acting as secretariat and drafting agendas minutes and supporting information to ensure meetings operate smoothly.
• Supporting the Business Manager to carry out administrative duties on behalf of the director (and wider directorate) including reporting purchasing and other business support tasks as required.
• Preparing for meetings and events ensuring they are well organised and effective.
• Triaging queries responding and drafting responses on behalf of the Director liaising with staff across their teams to ensure timely and appropriate responses (taking into account your knowledge about their work and commitments)
• Finding solutions to problems and situations liaising with stakeholders and organisations to foster good working relationships organising events meetings groups and knowledge sharing and learning.
• Development and support of internal communications to help support the work of the Director and the wider directorate.

• Support the Business Manager with People Plan Delivery.

  
  

Key requirements of the role:

In order for you to be successful in this post we will be looking for you to submit a cover letter which addresses how you can meet each of the essential and desirable criteria (in up to 1200 words) using examples of where you have demonstrated these criteria previously. Please ensure that you provide real life examples for each of the criteria to be considered for this post. You can use examples of how you have met this criteria from your work life home life education or volunteer experience.Please read our CV and Cover Letter Guidancefirst before completing as you will only be eligible for selection if you use examples of how you meet the essential and desirable criteria.

Essential:

• Experience of proactively managing diaries of senior leaders and the ability to schedule meetings at the right time and right place ensuring information attendees and supporting paperwork is correct.

• Advanced knowledge and experience of using Microsoft packages (Excel PowerPoint Word Sharepoint Teams etc).

• Ability to prioritise competing tasks and work independently.

• Excellent written communication skills.

• Demonstrable experience of self-motivating with the ability to show initiative and use your own judgement.
  

Find out more aboutdesirableskills and experience in our full job description.

We are dedicated to building a workforce which is reflective of diversity within Scotland. We warmly welcome applications from candidates of all backgrounds regardless of age race gender or gender identity religious beliefs marital status sexual orientation disability or support of our Gaelic Language Plan we welcome applications from Gaelic speakers.

We want every candidate to have the best chance to succeed during the recruitment process. If you require your application in an alternative format please reach out to us via email ator call our Head Office at 0 and speak to a member of our People Team.

Please note that at this time we are unfortunately unable to provide sponsorship as part of the recruitment process therefore you must have current right to work in the UK to be considered for a post.

To submit your application online please read our How to Apply followed by Apply Now button to begin your application.